9.1 Funds for Classroom Activities
A portion of the Mellon Foundation Grants to the University’s undergraduate colleges for Curriculum Development is set aside each year by the Dean’s Office for classroom or co-curricular activities. Eligible categories for support from the Mellon funds include: a) field trips; b) guest lecturers ($100.00 per lecture of normal length. Only outside lecturers are eligible, and there is a limit of two per course.); c) lengthy photocopying that falls within the copyright laws and cannot be supported by the departments’ or programs’ budgets; d) academic travel that has a clear and direct relation to the enhancement of a course; e) hiring a student to serve as a tutor or assistant teacher; and f) purchase of instructional videos, software and books for the library or audio-video centers.
Faculty members are encouraged to apply in writing for funds to enrich the academic experience. Theater excursions are partially rather than completely funded. Applications should be sent to the Dean or the Associate Dean of the college in which the course is offered in advance of the event, and receipts must be presented for reimbursement.
9.1.1 The Challenge Fund: Fordham College at Lincoln Center
The Challenge Fund is designed to support faculty in carrying out projects that will enhance curriculum and teaching. Annual guidelines along with a request for proposals are issued at the beginning of the Spring Term. One eligible category normally involves support for special workshops and public programs involving distinguished guest scholars and artists.
Full-time faculty and adjunct faculty who have taught at least six courses in the past six semesters are eligible to apply. The selection committee consists of the Associate Dean and a group of representative faculty.
9.2 The Office of Research
The Office of Research is responsible for the coordination and facilitation of the University’s research policies and programs, and promoting research activities across the University’s academic units and among faculty and students. The Office is comprised of several research units:
• Office of Faculty Fellowships and Internal Grants
Supports faculty in cultivating their personal and professional goals by providing Fordham funded research fellowships, grants and expense programs (see 9.2.1-3 below) to enable the full-time academic community to develop competitive research projects with potential for publication or subsequent submission to external funding agencies.
• Office of Sponsored Programs (OSP)
Assists faculty with the development, review and submission of external grant and fellowship proposals, and is responsible for approving and submitting all such requests on behalf of the University. Faculty members should contact the OSP in the early stages of any proposal for help in locating possible funding sources, assistance with budgets and compliance with university and grantor regulations. The OSP staff’s review, comment and collaboration with faculty throughout the proposal process has demonstrably increased Fordham researchers’ prospects for receiving the external funding critical to explore, implement and disseminate their work and ideas.
• Institutional Review Board (IRB) & Institutional Animal Care and Use Committee (IACUC)
Ensures that Federal, State and University standards are met for the conduct of any research by any member of the Fordham community involving human subjects (IRB) and vertebrate animals (IACUC). All research conducted by members of the Fordham community is subject to review and approval by the IRB and IACUC.
Faculty directing research seminars or conducting classes where students conduct research using human subjects should make inquiries at the IRB Office about the review process 212-636-7946 after consulting the IRB website www.fordham.edu/IRB
Information on all of the programs offered by these various offices is summarized below and provided in greater detail on line at the Office of Research website:
You are also encouraged to review the Faculty Research Manual, found on the Office of Sponsored Programs website:
Faculty Research Manual
9.2.1 Faculty Fellowships
Through the Office of Faculty Fellowships and Internal Grants, Academic Year Faculty Fellowships and Summer Faculty Fellowships are awarded to tenured faculty and non-tenured tenure-track faculty to carry out study and research required for academic development. Awards are made on the basis of demonstrated research competence of the applicant, the value of the project submitted, and its potential contribution to the University, the applicant's scholarly community, and the professional development of the requesting faculty member. Applications for academic year 12-13 are due September 15, 2012.
All faculty who receive one of these fellowship awards should subsequently collaborate with the Office of Sponsored Programs (OSP) to develop the work from their Fordham fellowship into a future externally funded fellowship, grant or publication (see 9.2 above).
9.2.2 The Faculty Research Grant Program
Through the Office of Faculty Fellowships and Internal Grants, the Faculty Research Grant Program enables full-time faculty to pursue research projects that will lead to new publications and successful external funding applications. Grants provide seed money by providing funds to cover the costs of conducting research. The program gives priority to promising new lines of research, especially by junior faculty, and to pilot work for external funding applications. The deadlines for application are:
- New faculty 2011 – Deadline October 1, 2012 (awards announced by December 15)
- Veteran faculty – Deadline January 15, 2013 (awards announced by April 1)
All faculty who receive one of these grant awards should subsequently collaborate with the Office of Sponsored Programs (OSP) to develop the work from their Fordham funded grant into a future externally funded fellowship, grant or publication (see 9.2 above).
9.2.3 Faculty Research Expense Program
Administered by the Office of Faculty Fellowships and Internal Grants, the goal of this program is to support and foster research and publication by faculty members. Specifically, it provides faculty with up to US$400 annually from July 1 - June 30 on a first come, first served basis until that year's budget is depleted to pay toward any expense that isn't a normal cost of doing business for that faculty member’s school or department, and that was/will be incurred as a necessary cost of preparing a specific RESEARCH PUBLICATION and/or APPLICATION for an external fellowship or grant (i.e., not general expenses).
Faculty should also be in contact with the Office of Sponsored Programs (OSP) as they prepare their research proposals and publication projects (see 9.2 above).
9.3 Travel to Professional Meetings
The following statement provides an overview of Arts & Sciences policies regarding reimbursement for academic travel. A more detailed statement of policies for the current year is sent to department chairs each year by September 1st by the Dean of Arts & Sciences Faculty. Please consult this statement for further information.
The University has limited funds to support the eligible travel of full-time faculty members actively participating in scholarly meetings. The Faculty Statutes outline eligibility criteria for these funds. This statement is reproduced below. All academic travel funds are administered by the Dean of Arts & Sciences Faculty. Each department is responsible for reporting expected travel expenses to the Dean of A&S Faculty by September 15th. Based on estimates submitted and the amount in the overall academic travel budget, the Dean will determine whether costs can be reimbursed fully or only partially. The same reimbursement formula will apply for all departments. Chairs will be informed regarding the outcome of this exercise and can inform faculty accordingly. Based on cost differentials this year, international travel may need to be approved in advance by the Dean ofA& S Faculty.
The following are the eligibility criteria as set forth in the Statutes (Appendix 4: A-11):
1. The faculty member must be attending the meeting for the purpose of presenting a paper, or serving on a panel, or as an officer or committee member of the society, or in order to recruit faculty for the university or as an official representative of the university.
2. The meeting is (a) a national meeting of a major learned or professional society in the faculty member's field or a closely allied field or (b) a regional meeting of such a society which includes the New York area.
To ensure timely reimbursement, the following procedures must be followed:
1. Since the funds available may not be adequate to cover 100% of expenses for every faculty member, you should file the Travel Authorization form with your department chair as soon as you know your plans.
2. Prior approval of the Travel Authorization form by the department chair is required for all travel. If you chose to use the University travel agency for transportation, this authorization form is also the form required to charge the ticket. Because there is a $40 fee for using the University travel agency, faculty are encouraged to find the best fare on the internet, compare costs, and book the cheapest way. If you use your own credit card to purchase a ticket via the internet more than 15 days before travel commences, you can immediately submit the electronic receipt (which shows the charged amount and the credit card used) along with the Fordham University Travel & Expense Check Request form to the department chair for processing. Please note that the reimbursement formula will be applied to your reimbursement.
3. Within 30 days of the completion of your trip, submit the Fordham University Travel and Expense Check Request form; include the conference name and title of the paper given (or other basis for reimbursement) in the “Explanation of Items” column and report actual expenses, supported by receipts, NOT per diem. Make a copy for your records, and forward the original signed form and receipts to the department Chair for processing. Please note that the reimbursement formula will be applied to your reimbursement.