Board Minutes - Apr 2008
Minutes of the Marymount Alumnae Board Meeting
Saturday, 5 April 2008
In Attendance: Melissa McCoy-Garzione, President;
Molly McAllister, Vice President;
Sr. Brigid Driscoll;
Sr. Margaret Ellen Flannelly;
Melissa McCoy-Garzione called the meeting to order. Sr. Margaret Ellen Flannelly led everyone in an opening prayer. Minutes from February 2008, were reviewed and approved. Approval of minutes from November 2007 are still pending.
It was discussed, voted on and approved, that once Board Minutes are reviewed and approved, they will be posted on the website and emailed to all Alumnae.
Discussion pertaining to meeting structure, attendance, committee reports and communication. Melissa stressed the need and importance of "pulling back together." We, as a Board, cannot forget that we represent the other 9,000+ alumnae. We must perpetuate a commitment to educating women.
With the addition of new Board members, due to terms ending, Melissa will assign the new members committee assignments. Current members will be asked to Chair committees.
It was stressed that all committees must maintain communication with Melissa and the Board.
- President – Melissa McCoy-Garzione
- Vice President -
- Secretary –
- Nominating - Kathleen Polanowicz
- Communications – Sarah Philips Sullivan
- Legacy Fund – Kristine Welker
- By Laws –
- Events –
- Archives / HD – Renee Zobel and Pat Cotter
- Past President / 100th Anniversary – Joyce Abamont and Sr. Brigid Driscoll
- Alumnae Chaplin – Sr. Margaret Ellen Flannelly
It is also crucial that there is communication to alumnae and within the Board.
Reports - Rita Arno:
Reunion 2008: will be held at the Westchester Marriot. Registration will begin at 9:00 am. Open Board Meeting: 11:00. Tea: 12:30 – 3:00. Pending EF approval – RAM van trips to campus: 3:00. Mass: 4:00 (see below Addendum). Dinner Dance: 6:00 – cocktails, Awards, 7:00 – Dinner Dance.
To date, 20 out of 30 reserved rooms have been booked. The Westchester Marriot was guaranteed 250 people. Reunion is not being held on campus, because EF will be busy getting ready for a July 1st influx of students. Melissa will draft a letter to alumnae regarding this decision. Class Agents from the years 3 and 8 have been contacted and are being asked to reach out to classmates. Years ending in 3 and 8 will receive formal invitations and all other years will receive an invitation via email. Sarah, as communication chair, will reach out to the Board to assign years to each member, so that we can contact alumnae.
There was a discussion regarding Mass not being held on campus. Everyone expressed their desire to see Mass moved from the Marriot to the Convent.
Addendum: as per email sent by Rita on April 8th, the Mass will now be held in the Convent. Sr. Brigid will arrange to have Mass at 4:00.
Fr. Novak will say Mass. We will print the booklets for the Mass and
provide RamVan service to and from the hotel. Arrangements for Mass will
be left in the able hands of Sr. Margaret Ellen.
Alumnae will be informed of the change of venue when they register and also
in their registration packets.
The Alumnae Induction Dinner will be held April 30, 2008 at 6:00.
150 invitations were sent out.
Sister Brigid will be the guest speaker at the dinner.
Melissa has inquired about the patch used on the Vera Bradley bags (as to whether or not, we can have it for future use).
Alumnae newsletter will be sent in May.
Fordham does not send letters; only emails.
The need for a Strategic Planning Meeting with a Fordham representative was discussed.
Nomination Report – Kathleen Polanowicz:
Nominations for New Board Members:
Nominations for new Board Members will take place. Applicants are being considered based on applications sent.
Molly suggested that we try to stagger new members.
New members will be from a cross section of years.
By-Laws will be checked to see if there is a dollar amount that Board members must commit to giving. Or if there is not currently, should there be?
Kathleen and Rita will confirm with applicants that they are in fact interested, and then a ballot will be sent out.
Nominations for Awards:
Discussion about the women who were nominated.
The Gloria Gaines award will be given to Beatrice Smith Dinger, ‘63.
The Alumni Achievement award will be given to Katlhleen McGahran, ‘72.
The Golden Dome award will be given to Maria Somary Twaalfhoven , '53, with Marybeth O'Keefe Hurley '53 as an alternate.
It was decided that a classmate of each of the awardees will be asked to write the bios.
Communications – Molly McAllister:
Molly will explain the requirements to Sarah, who will be taking over as Communication Chair.
Sr. Brigid will be speaking at the Senior dinner.
A communication letter to alumnae will be sent from the Board.
Marymount Legacy Fund – Kristine Welker:
To date, the Legacy Fund has raised $132,000.
Currently the MLF has 100% Board support.
It was reiterated that the MLF is a committee of the Board.
Prior to this meeting, a conference call was held amongst Board members to discuss fundraising and events.
The selection process of the MLF will be finalized in the By-Laws.
The Legacy Fund continues to update their website.
Historical Designation Commitee – Renee Zobel:
No current update.
Alumnae Chaplain - Sr. Margaret Ellen Flannelly:
Provided the Board with a packet of information detailing the outreach to Marymount Alumnae.
Meeting adjourned at 1:00.
Jessica Kogan, MC '97, GSE '98