Fordham University            The Jesuit University of New York
 


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Request for Budget Transfer vs Interdepartmental Expense Request









REQUEST FOR BUDGET TRANSFER (FORM 310) VS.

INTERDEPARTMENTAL EXPENSE REQUEST (FORM 210)


REQUEST FOR BUDGET TRANSFER (FORM 310):  

 

The Request for Budget Transfer form is used when requesting a transfer of budget funds from
one object line to another within an organization (to cover expenses that have already been 
incurred or in anticipation of additional expenses on a particular account line).  It may also be
used to reassign funding from one organization to another or to request an additional allotment 
of funds.
 
The current version of the form (dated 7/01/10) is divided into two sections:
 
Request to Transfer Funds:
 

  1.   Use when moving funds from one account code to another within an organization or from
     one organization to another.

  1. Request for Additional Departmental Budget Allocation:  Use when requesting additional 
    funding.

 

In general, it is allowable to transfer funds from one non-personnel line to another non-personnel 
line.  Transfers from non-personnel lines to personnel lines are sometimes allowed and must 
have Budget Office approval. Transfers from personnel lines to non-personnel lines are generally 
not allowed.

 

The budget code sections should include the complete Banner Finance FOAP (fund, organization,
account and program) information:   5 digit fund, 5 digit organization, 4 digit account code plus 
2 digit program.

 

Following the “Request for Additional Departmental Allocation” section, there is a “Reason for 
Transfer or Additional Funds” space that must be completed for all types of requests.

 

Approvals:  Section 1 requires the approval of the dean or the area vice president prior to
submission to the Budget Office.  Section 2 must be approved by the area vice president prior 
to submission to the Budget Office.

 

The form is currently produced in triplicate.  All three copies of the form should be submitted 
to the Budget Office.  One of thecopies will be returned to the organization manager following
entry in the financial system.

 

Questions regarding the budget transfer form should be addressed to Gloria Guzman, Budget 
Coordinator, FMH 417, Ext. 4982 or Carol Murabito, Budget Office, FMH 418, Ext. 3182.

 

 

INTERDEPARTMENTAL EXPENSE REQUEST (FORM FO-210, Rev. 7/1/10):         

 

The Interdepartmental Expense Request (Expense Transfer) form is used to charge one 
organization for an expense and credit another organization.

 

For example, if a check request is submitted with the wrong account code or there is a data 
entry error, the expense request transfer enables the correction by authorizing a debit to the 
organization that should have been charged and a credit to the organization that was charged 
in error.  It may also be used to charge an organization for a service and credit the organization
providing the service. The top copy of the form should be sent to Linda Berkman, General 
Accounting Manager, Controller’s Office, FMH 536.  The yellow copy should be retained by 
the department being charged and the pink copy should be retained by the department being 
credited. 

 

Questions regarding the status of Interdepartmental Expense Requests should be directed to 
Linda Berkman, Manager of General Accounting, Ext 4971.


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