Petty Cash Imprest Funds and Reimbursements

Petty cash imprest funds are provided to enable departments to make cash
conveniently available for minor business expenditures.

The preferred method of reimbursements is by check, requested via a
properly authorized and documented check request.

Petty Cash cannot be used for salaries or wages, travel advances, items prohibited by University policy, or for cashing personal checks.

Purchases for which a University Purchase Order is required may not be made
via Petty Cash.


Payments to Recipients of Prizes and Awards

IRS Regulations provide the following:
$1.74-1. Prizes and awards.
(a) Inclusion in gross income.

(1) Section 74(a) requires the inclusion in gross income of all amounts received as prizes and awards, unless such prizes or awards qualify as an exclusion form gross income under subsection (b), or unless such prize or award is scholarship or fellowship grant excluded form gross income by section 117. Prizes and awards which are includable in gross income include (but are not limited to) amounts received from radio and television giveaway shows, door prizes, and awards in contests of all types, as well as any prizes and awards from an employer to an employee in recognition of some achievement in connection with his employment. ( Note: Such awards would be subject to withholding tax and should be included on an employee's W-2 form.)

(2) If the prize or award is not made in money but is made in goods or services, the fair market value of the goods or services is the amount to be included in income.

(b) Exclusion from gross income
Section 74(b) provides for an exclusion from gross income of any amount received as a prize or award, if:

1. Such prize or award was made primarily in recognition of past achievements of the recipient in religious, charitable, scientific, educational, artistic, literary, or civic fields;
2. The recipient was selected without any action on his part to enter the contest or proceedings; and
3. The recipient is not required to render substantial future services as a condition to receiving the prize or award.
Thus, such awards as the Nobel Prize and the Pulitzer Prize would qualify for the exclusion. Section 74(b) does not exclude prizes or awards from an employer to an employee in recognition of some achievement in connection with his employment.

See section 117 and the regulations thereunder for provision relating to scholarships and fellowship grants.