The following scenarios are based on the underlying assumption that all approval signatures and documentation are included with payment requests.
The Accounts Payable Dept. receives an invoice from the vendor or signed invoice from the department. Accounts Payable reviews the Invoice with Purchasing Department Information System and matches it against Accounts Payable laser copy. Data is entered into the system and payment is scheduled. Check is issued and disbursed.
Accounts Payable receives check request from client department. Accounts Payable verifies accuracy of invoice. Data is entered into system and payment is scheduled. Check is issued and disbursed.
Accounts Payable Department receives travel and entertainment vouchers and special travel check requests. Accounts Payable confirms appropriateness of request. Data is enterd into the system and payment is scheduled. A check is issued and disbursed.