Fordham University            The Jesuit University of New York

Back to Travel and Reimbursment Policies and Procedures

Business Meals, Entertainment Expenses, and Other Expenses


a. Business meals and entertainment expenses
Business meals are classified as expenses for meals and meetings that occur during the course of business. Expenses incurred for such meals are eligible for reimbursement. 
A receipt and the specific business reason for holding the meeting, including the names of those attending must be submitted along with the request for reimbursement.

b. Purchases
The University’s Procurement Office has made available a number of ways to make purchases and payments though the University.  Reimbursements for purchases will not be made unless approved in advance by the Procurement Office.  Documentation supporting this deviation from University policy must accompany the request for reimbursement.  Sales taxes paid will not be reimbursed.

c. Other Expenses
Other expenses incurred in achieving the University’s mission may be reimbursed if it is determined that the expenses are necessary, appropriate to the occasion and reasonable in amount.  These include professional memberships directly related to employment.

Charitable donations and gifts of a personal nature are not reimbursable expenses.

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