ISSUANCE OF UNIVERSITY CREDIT CARDS
University credit cards are available for those employees who routinely incur travel and entertainment expenses on behalf of the University. The University credit card is intended to be used solely for business related expenses. Cash advances are not allowed. Personal purchases are not to be charged to this card. Failure to comply with this requirement will result in the revocation of the corporate card.
University departments wanting University credit cards issued to any of its personnel should ‘submit a Fordham University Credit Card Program Application to the Office of Treasury Operations. Requests should be submitted by the area vice president, (or designee) or dean and should include the employee’s social security number (required by the credit card provider) and campus mailing address where statements are to be sent.
If the application is approved, it will be forwarded to the credit card provider for processing and subsequent issuance of the cards.
Credit card bills are mailed directly to the employee. Bills are payable within 30 days of the billing date. The card holder is responsible for all balances on the credit card statement. Monthly statements are available on-line only. Individual card holders are responsible for accessing the statements. Upon receipt of the statement, the card holder submits it, the supporting documentation required r and the appropriate expense report and/or reimbursement request to the Accounts Payable Department at least 15 days prior to the payment due date. Accounts Payable will remit the payment directly to the credit card provider. Individual card holders should not make payments directly to the card company.
Requests for payment should not be delayed because of lost receipts. The request should be submitted with a cover memo detailing missing receipts and attesting that the related expenditures were for University business. However, repeated loss of receipts may result in termination of card usage.