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TRAVELING WITH A GUEST
If a guest accompanies an employee on a business trip, all expenses relating to the guest’s travel, including transportation, meals, and additional lodging expenses are a personal expense and are not reimbursable unless approved by the employee’s supervisor and the Office of Treasury Operations in advance.
Any expenses for a guest that have been reimbursed to an employee will be treated as miscellaneous taxable income to the employee. Pursuant to Internal Revenue Service regulations, this income will be reported on Form W-2 issued to the employee at the end of the calendar year.
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