Next Steps for Newly Hired Employees
Welcome to Fordham University
Congratulations on becoming a new member of the Fordham University Community. Please read the information below to ensure that all necessary paperwork is completed and returned to your department prior to your first day of employment. If you are a benefitted employee, please bring this paperwork to your official orientation day, that can be scheduled through the Office of Human Resource Management at 718-817-4930.
Employee New Hire Form
Purpose: To collect biographical/demographical information that was not supplied on the electronic access form, or to update information that has changed. If you a not a benefitted employee, it is important that this form include salary information with appropriate approvals. If you are benefitted, then an appoinment letter or signed faculty contract must be included.
I-9 Employment Eligibility Verification Form
Purpose: To certify that all new employees (both citizen and non-citizen) are authorized to work in the United States.
Section 1 must be completed on or before your first day of employment. Section 2 must be completed by an authorized signer in your department or a representative in the Office of Human Resource Management within 3 business days of your start date. Remember to bring the appropriate original documents certifying identity and employment eligibility with you. The list of acceptable documents can be found on Page 5 of the form.
If you are a non-resident alien authorized to work in the United States, you must make an appointment with Peter Montoyo, Senior Accountant, to complete the W-4 Federal Tax Form and the IT-2104 New York State Tax Form and to discuss any possible tax treaties the United States might have with the country from which your Visa was issued. Please schedule an appointment as soon as possible by sending an e-mail to firstname.lastname@example.org.
W-4 Federal Tax Form
Purpose: The W-4 form ensures that your employer withholds the correct federal income tax from your paycheck. All new employees must complete a W-4 Form. The original W-4 will reside in the Payroll Department.
IT-2104 New York State Tax Form OR IT-2104 E New York State Tax Form
Purpose: This The IT-2104 form ensures that your employer withholds the appropriate amount of New York State (and if applicable NY City and Yonkers) withholdings from your paycheck. All new employees must complete this form as Fordham University is a NY State employer.
New employees must complete either the IT-2104 or the IT-2104 E, not both. If someone wishes to claim exempt status from local taxes, they may refer to the box at the top of the IT-2104 E to see if they qualify.
IT-2104.1 New York State, City of New York, and City of Yonkers Certificate of Nonresidence and Allocation of Withholding Tax
Purpose: This form must be completed in addition to the IT-2104 if you do not live in one of the five boroughs in New York City.
Direct Deposit Form
Purpose: To provide accurate banking information to the Payroll Department in order to deposit your pay into your checking and/or savings account on payday in lieu of a live check.
Once payroll receives the form they will set up your paycheck to electronically deposit funds into the bank(s) account(s) you have designated on the form. The first paycheck you receive will be a live check. Payroll will be performing a “pre-note” test to ensure that the banking information received is accurate. If the “pre-note” test is successful all future funds will be transmitted electronically. If there is a problem, Payroll will contact you directly.
Next Steps for Newly Hired Employees