Fordham University            The Jesuit University of New York
 

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Safe Harbor Policy










Fordham University's Safe Harbor Policy

It is Fordham University's policy and practice to accurately compensate employees and to do so in compliance with all applicable state and federal laws.

Review Your Pay Stub

Fordham University makes every effort to ensure our employees are paid correctly. Occasionally, however, inadvertent mistakes can happen. When mistakes do happen and are called to our attention, we will promptly make any corrections necessary. Please review your pay stub when you receive it to make sure it is correct. If you believe a mistake has occurred, or you have any questions please use the reporting procedure outline below.

Non-exempt Employees

If you are classified as a non-exempt employee, you must maintain a record of the total hours you work each day. These hours must be accurately recorded on a timesheet to verify that the reported hours worked are complete and accurate. Your timesheet must accurately reflect all regular and overtime hours worked, any absences, late arrivals, early departures and lunch break. At the end of every other week, you should submit your completed timesheet to your supervisor for verification and approval. Employees are prohibited from performing any "off-the-clock" work. "Off-the-clock" work means work you may perform but fail to report on your timesheet. Any employee who fails to report or inaccurately reports any hours worked will be subject to disciplinary action, up to and including discharge.

It is a violation of Fordham University's policy for any employee to falsify a timesheet, or to alter another employee's timesheet. It is also a serious violation of Fordham University's policy for any employee or manager to instruct another employee to incorrectly or falsely report hours worked or alter another employee's timesheet to under- or over-report hours worked. If any manager instructs you to (1) incorrectly, or falsely under- or over-report your hours worked; or (2) alter another employee's timesheet records to inaccurately or falsely report that employee's hours worked, you should report it immediately to the Human Resources Department at 718-817-4930.

Exempt Employees Who Complete Timesheets

Under the amended FLSA overtime provision, if you are classified as an exempt employee who is responsible for completing timesheets you will receive a salary which is intended to compensate you for scheduled hours you may work for Fordham University. This salary is established at the time of hire or when you become classified as an exempt employee. Your hours must be accurately recorded on a timesheet that will be provided to you by your supervisor. Your timesheet must accurately reflect all regular and overtime hours worked, any absences, late arrivals, early departures and lunch break. Overtime hours are hours worked in excess of 40 hours per week. At the end of every other week, you should submit your completed timesheet to your supervisor for verification and approval. Employees are prohibited from performing any "off-the-clock" work. "Off-the-clock" work means work you may perform but fail to report on your timesheet. Any employee who fails to report or inaccurately reports any hours worked will be subject to disciplinary action, up to and including discharge.

Exempt Employees

If you are classified as an exempt employee you will receive a salary which is intended to compensate you for any hours you may work for Fordham University. This salary is established at the time of hire or when you become classified as an exempt employee.

To Report Concerns or Obtain More Information

If you have any questions about deductions from you pay, please contact The Payroll Department. If you believe you have been subject to any improper deductions or your pay does not accurately reflect your hours worked you should immediately report the matter to your supervisor. If the supervisor is unavailable or if you believe it would be inappropriate to contact that person, you should immediately contact the Human Resources Department at 718-817-4930, or any other supervisor in the company with whom you feel comfortable. If you are unsure of who to contact if you have not received a satisfactory response within five business days after reporting the incident, please immediately contact Michael C. Mineo, Executive Director of Human Resources at 718-817-4930.

Every report will be fully investigated and corrective action will be taken where appropriate, up to and including discharge for any employee(s) who violate this policy. In addition, Fordham University will not allow any form of retaliation against individuals who report alleged violations of this policy or who cooperate in Fordham University's investigation of such reports. Retaliation is unacceptable, and any form of retaliation in violation of this policy will result in disciplinary action, up to and including discharge.


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