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Club Rights, Responsibilities, and Requirements









Club Rights, Responsibilities, and Requirements

Club Rights, Responsibilities, and Requirements

  1. Each activity of the club must abide by the USG Constitution, all resolutions passed by the USG Senate or USG Operations Committee, and the University policies and regulations as stated in the Student Handbook.

 

  1. Any form of hazing is expressly condemned and forbidden. Individual students as well as student organizations participating in and/or promoting any form of hazing will be subject to University disciplinary action.

 

  1. The University reserves the right to expect that the exercise of freedom of expression will be done in a peaceful, non-disruptive manner with appropriate consideration and respect for opposing points of view and within the parameters of the University Code of Conduct and the Demonstration Policy contained in the student handbook. Student organizations at the time of their registration should therefore agree to the policies and procedures appropriate to their activities and conduct both on and off campus.

 

  1. It is especially crucial for all student organizations involved in issues that may be deemed controversial or provocative that the required advisor be actively involved in the planning and implementation of the organization’s activities.

 

  1. Registration of a student group in no way implies that the University necessarily endorses positions or points of view espoused privately or publicly by members of the organization. All clubs are responsible to publicly make this fact known, and that they do nothing that will cause this fact to come into question or compromise.

 

  1. Registered clubs have the following privileges:
    1. Use of University facilities in accordance with applicable policies meetings and activities.
    2. Solicitation of membership on campus under the organization’s name.
    3. Listing of the organization in the official publications of the University.
    4. Use of University bulletin boards and other designated posting areas.
    5. Access to University services, leadership programs, and the expertise of a faculty or staff advisor.
    6. A mailbox in the Office of Student Leadership and Community Development, as well as access to the resource room.
    7. An email address on the University system.
    8. A University-connected web site.

 

  1. Along with the rights of registration come certain important responsibilities. Primary among them is the registered student  organization’s  responsibility  to  avoid  any  activity,  speech,  or  expression  that  may  be  deemed  by  the responsible University administrator as:
    1. Creating a clear danger of inciting violence or unlawful behavior.
    2. Advocating the physical harm, coercion, intimidation, or invasion of the personal rights of individual students, faculty, staff, administrators, or guests.
    3. Violating University policies on harassment.
    4. Advocating the willful damage, destruction, or seizure of University buildings.
    5. Interference with classes or unlawful interference with University events or activities.

 

  1. Each  Registered  student  organization  is  eligible  to  have  a  web  site  connected  to  the  Student  Clubs  and Organizations site. All information on these pages should be used to promote the University community, and links to commercial web sites are prohibited. Club pages will be reviewed by the Assistant Director for Operations on a regular basis. Clubs are not permitted to host websites external to the Fordham University website. Calendars and event lists may be included on websites at the discretion of the Assistant Director for Student Organizations and Programming and/or the Assistant Dean for Student Leadership and Community Development. If calendars or upcoming event lists are included, the disclaimer ‘Events are open to members of the Fordham University Community with appropriate ID” must be added to the relevant webpage.

 

  1. All film rentals should be directed through the Assistant Director for Student Organizations and Programming in OSLCD. Films must be ordered no later than two weeks prior to the requested date. All clubs are responsible for any films ordered. This includes any overdue fees, damages, and shipping charges. Films can be picked up in the Office of Student Leadership and Community Development.

 

  1. Student organizations exist to contribute to the overall mission of Fordham University and to advance the social, moral, cultural, intellectual, or spiritual development of its members and the University Community.  It is the responsibility of the editors of student publications to critically examine potential advertisements and decide whether to accept an advertisement based on the following guidelines.
    1. Advertisements must be legal, truthful, and compatible with the values and mission of the University as a Jesuit, Catholic institution (concern for each student, respect for individuals and groups of people, dignity of the human person).
    2. To this end, the University prohibits the publication of ads containing or providing sources for, but not limited to, sexual content (1-900 phone lines, strip clubs, web sites, etc.); alcohol consumption (bars, clubs, bartending schools, etc.); tobacco; reproductive services (abortion, birth control, sperm or egg donation, etc.); the promotion of hate against any group; illegal activities; any other subject matter which, after discussion and review with University officials, is determined to be inconsistent with the values and mission of the University.

 

  1. Events (in particular, dances and mixers) sponsored by a registered student organization must meet the following requirements:

 

Guidelines for Events not serving alcohol:

A.    Staff/Security Presence:

a.     Security guards in a ratio of one guard per 100 people with a minimum of two guards required.

B.    Guest Policy

a.     The number of guests admitted per Fordham student ID at student events is determined by the Assistant Dean for Student Leadership and Community Development) Event Staff must be present at the door to check and may collect all IDs of guests and their Fordham host.

 

Guidelines for Events serving alcohol:

A.    Staff/Security Presence:

a.     Security guards in a ratio of one guard per 50 people with a minimum of two guards required.

b.    Faculty/staff advisor (or an appropriate substitute) present for the entire event.

B.    Guest Policy

a.     The number of guests admitted per Fordham student ID at student events is determined by the Assistant Dean for Student Leadership and Community Development) Event Staff must be present at the door to check and may collect all IDs of guests and their Fordham host.

 

*For additional information regarding events serving alcohol, refer to the University Alcohol Policy Registered Events section of the Student Handbook.

*Some special events may also be required to enforce the guest policy, as determined by the Assistant Dean for Student Leadership and Community Development.

 

Please note: Non-students are not permitted to attend on-campus student events, unless a Fordham student host, who accepts responsibility for them as guests, accompanies them and they have a proper form of identification. All advertising for events where the guest policy is to be enforced must state the following:

·         Students must present their Fordham student ID

·         Fordham students are limited to 0-2 guests (determined by the Assistant Dean for Student Leadership and Community Development). If guests are permitted, Fordham students will be required to sign-in their guests.

·         Fordham students/hosts must accompany and accept responsibility for their guests.

 

  1. All printed posters, postcards and fliers must be approved by the Office of Student Leadership and Community Development. No event may be advertised to the general public without the consent of the Assistant Dean for Student Leadership and Community Development.

 

Note:  If a student organization has received permission to invite outside guests, a list should be given in advance to the Assistant Director for Student Organizations and Programming and the Assistant Dean for proper distribution and the appropriate measures for the event will be coordinated with the Office of University Security.

 

  1. Frisking of event patrons is not generally a practice but searches of bags may be required for certain events. If a planned event necessitates searches in order to ensure success, the first order of business is to examine the event for its appropriateness for our community. If exceptions to this standing practice are necessary, this activity is always to be coordinated with the Security Department and is to be conducted by staff members or their authorized representatives.

 

  1. Clubs found to be violating the off-campus advertising policy, or failing to enforce the guest policy, may have the event being planned cancelled immediately or have the privilege of holding evening and weekend events suspended for the remainder of that semester and continue through the following semester.

 

  1. Any group of students interested in traveling off campus as representatives of the University must first receive approval for the trip from the Assistant Dean for Student Leadership and Community Development. Once approved, the group leader must provide the following information to the Office of Student Leadership and Community Development for each student traveling using the necessary travel forms, activity waivers and security forms:
    1. Names of students traveling
    2. Local contact information
    3. Emergency contact information
    4. Dates and Times of the trip
    5. Travel destination
    6. Means of transportation
    7. Contact person/phone number at destination.
    8. Chaperone name and contact information

It may be necessary, as determined by the Assistant Dean for Student Leadership and Community Development, for the group to be accompanied by a Fordham University chaperone. Chaperones are staff members of the Division of Student Affairs, faculty members, or other administrators approved as trip chaperones by the Assistant Dean for Student Leadership and Community Development and/or the Dean of Students. All students traveling are expected to abide by the Fordham University policies as published in the Student Handbook. Additionally, each participant must sign an Activity Waiver, which can be found in the Office of Student Leadership and Community Development. The travel information listed above as well as activity waivers must be turned into the Assistant Director for Student Organizations and Programming no later than one week prior to departure. (For additional information regarding student travel, refer to the SLC funds section of this Handbook)

 

  1. Student club and organization programming is not permitted during reading days and final examination periods

 

  1. Student organizations must register all club events with OSLCD; the process for this will be discussed during Club Leader Training.

 

18.  Student organizations must deposit any monies raised during a fundraiser in their club account in OSLCD at the end of each day of their fundraiser. Clubs may hold cash overnight in limited circumstances, as determined on a case-by-case basis by the Assistant Director for Student Organizations and Programming and/or the Assistant Dean for Leadership and Community Development

  1. All student clubs and organizations are responsible for adhering to the Policies outlined in the “Publicity and Posting” and “Advertisements in Student Publication” sections of this Handbook.

 

Updated August 2013

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