Fordham University            The Jesuit University of New York
 


Residence Halls Association Constitution

NAME                                                                                    

The name of the organization shall be the Residence Halls Association of Fordham University at Rose Hill, hereinafter to be referred to as RHA.

ARTICLE I: PURPOSE                                                          

The purpose of RHA is to serve as the official government between the students living in Fordham University at Rose Hill residence halls and the staff and administration of Fordham University; to act as a programming organization to all students living in Fordham University at Rose Hill residence halls; and to strive to make Fordham University at Rose Hill residence halls a continually more serviceable and livable community.

ARTICLE II: STRUCTURE                                                    

Clause 1: RHA will consist of the Executive Board and a General Board comprised of representatives from each residence hall.

Clause 2: The RHA Executive Board will govern RHA.


ARTICLE III: MEMBERSHIP                                                


Clause 1: All students, faculty, administrators and college personnel are invited to participate in and benefit from all RHA sponsored events and programs.


Clause 2: All students residing within Fordham University Residence Halls are entitled to membership and representation in and by RHA.


Clause 3: RHA voting privileges extend only to members of the Executive and General Board.


Clause 4: Executive and General Board members must be full-time undergraduate students, in good standing with the University and the Office of Residential Life at Rose Hill. General Board members representing a residence hall must reside in the hall they represent.


Clause 5: RHA will not discriminate against any person regardless of age, ethnicity, gender, race, religion, or sexual orientation.

ARTICLE IV: EXECUTIVE BOARD                                        

    Section 4.01            Executive Board Offices


Clause 1
: The offices of the executive board shall consist of a President, Vice-President, Chief of Staff, Treasurer, Program Coordinator, Communications Director, and Publicity Director. All officers hold a term of office for one calendar year and have the rights and privileges of a General Board member, in addition to the special rights and privileges extended to them by their particular office. All Officers will attend the Executive and General Board meetings as well as any other meeting the Executive President sees fit.


Clause 2
: The Executive President is the Chief Executive Officer of RHA. The President has the following powers and responsibilities:

     i)Is the public representative of RHA, and will work as the liaison between RHA and the Office of Residential Life, and any administrative offices, including the Office of Student Leadership and Community Development, and other campus organizations and activities as well;

     ii)Is responsible for calling and running all RHA meetings in an orderly and productive manner;

     iii)Chairs the Executive and General Boards;

     iv)Coordinates all RHA committees;

     v)May create or delete committees at will;

     vi)Chairs the Quality of Life Committee;

    vii)Has the power to create or eliminate, at will, General Board offices within RHA that are not part of the Executive Board and do not alter the structure of the General Board;

     viii)Meets with the Executive Board and the RHA advisor regularly as jointly decided;

     ix)Will delegate liaison duties for governmental and administrative offices to Executive Board members;

     x)Will delegate other duties not otherwise specified by this constitution;

     xi)May become a liaison between a particular General Board and the Executive Board.


Clause 3
: The Executive Vice President has the following powers and responsibilities:

     i)Chairs the Philanthropy Week Committee;

     ii)Assumes the Presidency in the event that the Executive President is unable to perform the duties of that office
 and serves for the President in his/her absence;

     iii)Will operate and oversee General Board elections with the assistance of the Executive President;

     iii)Becomes a liaison between a particular General Board and the Executive Board.


Clause 4
: The Chief of Staff is the chief administrative officer of RHA. The Chief of Staff has the following powers and responsibilities:

     i)Keeps the official records of RHA;

     ii)Assists the Executive President;

     iii)Records the minutes of the Executive and General Board meetings;

     iv)Keeps attendance and other eligibility records for membership;

     v)Is responsible for all clerical duties, such as the creation and distribution of letters, memos, and emails as necessary;

     vi)Becomes a liaison between a particular General Board and the Executive Board;


Clause 5
: The Chief Financial Officer is the treasurer of RHA. The CFO has the following powers and responsibilities:

     i)Chairs the Finance Committee;

     ii)Is responsible for maintaining, processing, and the execution of all business and financial affairs of RHA with the assistance of the Executive President;

     iii)Produces all financial reports;

     iv)Meets with the Leadership Development and Training Budget Coordinator to adjust budgets accordingly;

     v)Keeps updated budget reports for the Executive Board and the individual hall boards;

     vi)Becomes a liaison between a particular General Board and the Executive Board.


Clause 6
: The Program Coordinator is the chief programming officer of RHA. The Program Coordinator has the following powers and responsibilities:

     i)Chairs the Programming Committee;

     ii)Shall be charged with the liaison authority for all collaborative programming events of Fordham University;

     iii)May set programming standards for the calendar year of which they are the programming coordinator;

     iv)Will coordinate, monitor, and evaluate the various residence hall events and assist with their planning and execution;

     v)Records events and programs relative information for office files;

     vi)Responsible for planning, coordinating and executing all RHA retreat(s);

     vii)Will coordinate the Under the Tent Dance;

     viii)Becomes a liaison between a particular General Board and the Executive Board.


Clause 7
: The Executive Communications Director is the chief communications officer. The Communications Director has the following powers and responsibilities:

     i)Is the chief representative of Fordham University at Rose Hill at national conferences. Conferences may include: National Jesuit Student Leadership Conference (NJSLC), National Association of Campus Activities (NACA), National Association of College and University Residence Halls (NACURH), and North Eastern Affiliate of College and University Residence Halls (NEACURH);

     ii)Attends Commuting Students Association (CSA) and United Student Government (USG) meetings as the official representative of the Residence Halls Association;

     iii)Has liaison authority with all on campus student organizations, including Campus Activities Board (CAB), in consultation with the Executive President;

     iv)Coordinates care package program at Fordham University;

     v)Organizes New York Times distribution and maintains communication with the distributor;

     vi)Becomes a liaison between a particular General Board and the ExecutiveBoard.


Clause 8: The Executive Publicity Director has the following powers and responsibilities:

     i)Charged with creating all promotional material for Executive Board events;

    ii)Has the power to delegate the distribution of promotional material in various halls and academic buildings on the Rose Hill campus;

   iii)Serves as a resource to General Board who need assistance advertising events;

    iv)May become a liaison between a particular General Board and the Executive Board at the discretion of the Executive President.


    Section 4.02           
Executive Board Nominations


Clause 1
: During a meeting in the spring semester, the present Executive Board will hold nominations for the positions of Executive President, Executive Vice President, Chief of Staff, Chief Financial Officer, Executive Program Coordinator, and Executive Communications Director.


Clause 2
: Nominees must be members of the existing Executive or General Board with the intent to fulfill a full year of duties if elected


Clause 3
: Formal nominations will be accepted in two forms: either self nominations or nominations by another member of the General Board.


Clause 4
: Nominations must be seconded by someone other than the primary nominator or self who is also either a presiding member of the Executive or General Board.


Clause 5
: Nominations will be held two weeks prior to the election date during the General Board meeting.


Clause 6
: Nominees must be present to receive nominations.


Clause 7
: Nominees may only run for one position on the Executive Board.


    Section 4.03            Executive Publicity Director Nomination

Clause 1: During the meeting for the Executive Board Nominations, the present Executive Board will also hold nominations for the position of Executive Publicity Director under a special set of rules outlined in this section.

Clause 2: The nominee must be a member of the General or Executive Board.

Clause 3
The nominee must be interested in Graphic Design and be well versed in Adobe Photoshop or similar software.

Clause 4:
The nominee must be present at the General Board meeting when nominations take place in order to accept the nomination. 

Clause 5:
The nominee must be a resident in good standing with the University.  Therefore, a nominee must not be on academic, University or Residential Life probation.

Clause 6: Once nominated, the candidate(s) must submit a résumé and portfolio to the Executive Board by the Saturday following nominations.

Clause 7: The Executive Board will meet on the Sunday following nominations to review all materials submitted by the nominee(s).  After review of all material, the Executive Board will vote on the eligibility of the candidate(s).  The nominee(s) will be notified of their eligibility to participate in the election within twenty-four (24) hours following the Executive Board decision.

Clause 8: The ballot on Election Day will include all approved candidates as well as an “Open to Campus” selection.

Clause 9: If the plurality of votes is cast for "Open to Campus," nominations will open to residents who are not representatives within RHA.  The nominations will take place at the next General Board meeting and will follow Clauses 3 - 7 in this section.

Clause 10: The new ballot will include nominees from the original election and any new nominees.  It will not include an “Open to Campus” selection.

Clause 11: Should there be no nominee for the position of Executive Publicity Director, the Executive Board will appoint a resident to the position.  The general board will vote to confirm or deny the appointment.

Clause 12: Section 4.02, Clauses 3-7 apply to the Nomination for the Executive Publicity Director

 

    Section 4.04            Executive Board Elections


Clause 1
: A minimum of two weeks advance notice will be given when the date of the election is determined.


Clause 2
: Elections will be conducted using secret ballots.


Clause 3
: No write-ins will be allowed


Clause 4
: The nominee who has the plurality of votes cast on Election-Day wins the election.


    Section 4.05           
Executive Board Tenure


Clause 1
: Officers elected during the spring semester will be officers-in-training for the remainder of the semester.


Clause 2
: The terms of office will begin on the night of the Under the Tent Dance, and end at the completion of the following Under the Tent Dance.


     Section 4.04           
Executive Board Tenure


Clause 1: The General and Executive Boards have the power to create a new Executive Board office.


Clause 2
: The creation of the new office requires a two-thirds vote of the Executive Board followed by a plurality vote of the General Board.
 


Clause 3: The General and Executive Boards may elect to create a new Executive Board office under a probationary period. 


Clause 4: Executive Board offices created under a probationary period do not require an amendment to the RHA Constitution.
 


Clause 5: The probationary period will last one year from the approval of the new Executive Board position. 


Clause 6: At the end of the one-year period, the General and Executive Boards will vote on the new office’s additionto the RHA Constitution in accordance with Article IX.

 

ARTICLE V: GENERAL BOARD                                           


    Section 5.01           
Purpose


The purpose of the General Board is to serve as the official liaison between the residents of their respective residence halls and its staff; to serve as a programming organization to the students living in their respective residence halls by planning and executing programs within their respective residence halls; to strive to make their respective residence halls an attractive and desirable community; and to be the voice of the students living in their residence halls.


    Section 5.02           
Structure


Clause 1
: The number of representatives of the RHA General Board shall vary among the residence halls in direct proportion to the population of the respective residence halls. The Executive President determines the exact number of Hall Board members per hall by adding or deleting representative positions in a Hall Board. The Executive President, however, does not have the sole authority to add or delete the already existing positions of Hall President, Vice President, Secretary, Treasurer, and or Programmer. Additions or deletions of these positions require an amendment to this constitution.

Clause 2: Each residence hall will have a President, Vice-President, Secretary, Treasurer, and Programmer. An additional Programmer will be a part of all residence halls with 400 or more residents at the beginning of the academic year.


    Section 5.03           
Responsibilities

Clause 1: General Board members will attend all RHA meetings.  If unable to attend, he/she must notify the Executive Board Secretary prior to the meeting as determined at the beginning of the academic year.

Clause 2: Every Hall Board program must have at least one member of that Hall board present during the program. General Board members must attend all Executive Board run programs so designated by the Executive Board (including the RHA weekend retreat).


Clause 3
: Hall Board members who miss more than three meetings per year, without prior notification and approval, shall lose their voting status. The Executive Board, if solicited by the General Board member who has lost their voting status due to unexcused absences, may restore their voting status if a majority of the Executive Board consents to do so.


Clause 4
: He/She will fulfill all other aspects of his/her position as outlined by the Constitution.


    Section 5.04           
Authority

 


The authority of the General Board is derived from the Constitution. Hall Boards may not adapt a Constitution of their own, but are permitted to adapt by-laws, legislation, and other rules that will govern their own internal structure and procedures where they do not conflict with any portion of this Constitution, or any by-laws, rules, or procedures of RHA.


    Section 5.05           
Offices

 


Clause 1
: The President is the Chief Executive and will chair his/her respective Hall Board meetings. The President is also responsible for the relationship between his/her respective Hall Board and the RHA Executive Board, as well as the residence hall staff: the President will meet with the Executive Board and other presidents from other Halls on a weekly basis; the President will meet with their hall staff on a regular basis to set goals, plan for programs, and to present, discuss, and conclude any grievances relating to their hall. The President will sit on the Quality of Life Committee (see Section 7.01).


Clause 2
: The Vice President will assist the President and assume the Presidency if for some reason the President is unable to fulfill his/her duties. The Vice President will sit on the Philanthropy Week Committee (see Section 7.02).


Clause 3
: The Secretary will be responsible for his/her respective Hall Board’s clerical matters such as the recording of minutes from the Hall Board meetings.


Clause 4
: The Treasurer will be responsible for the financial management of his/her respective Hall Board budget. The Treasurer shall keep record of his/her respective Hall Board’s budget and regularly inform the Hall President and Executive Treasurer as deemed necessary by the Hall President and Executive Treasurer. The Treasurer will sit on the Finance Committee (see Section 7.03).


Clause 5
: The Programmer will be responsible for the tracking of all programs conducted by the Hall Board, as well as pubilizing upcoming programs. This will include flyer design and distrubition, along with any social media advertistment. If the hall board has two Programmers, then these responsibilites will be split accordingly. Programmer 1 will be responsible for tracking the programs and Programmer 2 will be responsible for advertising the programs.  The Programmer(s) will sit on the Programming Committee (see Section 7.04).

Clause 6
: All Representatives will assist in all aspects of the Hall functions.


    Section 5.06            Elections


Clause 1
: The Executive Board will meet at the opening of the fall semester to prepare the election material for the General Board.


Clause 2
: A candidate must be an undergraduate student living in official Fordham University at Rose Hill housing and only seeking a position in their residence hall. A candidate must not be on Academic Probation, University Disciplinary Probation or Residential Life Probation.


Clause 3
: The Executive Board will draft an election packet for all candidates for the General Board, and make that packet available to any student who asks for it. The packet shall include a candidate’s calendar that lists all of the important dates for the General Board election for that academic year; all election procedures and regulations for the General Board election for that academic year; and an explanation of RHA’s purpose and functions.


Clause 4
: Nominees campaign spending may not exceed twenty dollars ($20).


Clause 5
: Campaigning is restricted to the Residential Halls.


Clause 6
: All printed ballots are final. There are never any write-ins unless the Executive Board deems it necessary. No one but the Executive Board will make any decisions regarding a candidate’s status or non-status.


Clause 7
: All undergraduates residing in Fordham University at Rose Hill residence halls have the right to vote for
the General Board, including all Resident Assistants. Students may only vote for representatives of the hall in which they reside.


Clause 8
: Voting will take place for two days, commencing after the nomination deadline, at times designated by the Executive Board in the McGinley Center. The election ballots will list all candidates. If there is only one candidate for a position, the candidate’s name will be listed as well.


Clause 9
: Executive Board members will collect the ballots and count the votes determining the General Board by those who have received the plurality of votes form their respective residence hall.


Clause 10
: If a position is unfilled in a Hall Board, a special election will be held. The existing Hall Board under the direction of an Executive Board liaison will conduct these elections.


Clause 11
: In the event that there is a tie, the Executive Board will notify all candidates that tied and explain to them the constitutional procedures for a General Board tie. Within a week’s time from the original election, the Executive Board shall hold a special election contest only between those candidates that tied, and only for the position that they ran for.


Clause 12
: The Executive Board must receive all protests regarding the election of a General Board member within one week of the election results announcement. Regarding the protest, the Executive Board will meet to discuss, investigate (if necessary), render judgment, and act on their judgment accordingly.


Clause 13
: Those who have been removed due to impeachment proceedings may not enter into the election process for the following academic year.

 


ARTICLE VI: IMPEACHMENT AND OFFICE VACANCY      


    Section 6.01           
Impeachment


Clause 1
: In the event that a member of the Executive or General Board identifies that another member has failed to fulfill his/her duties and responsibilities as outlined in the Constitution, and or has violated one or more constitutional premise(s), he/she may present a written petition to the Executive President for the removal of the accused member from his/her position (a writ of impeachment).

Clause 2: The petition must cite specific examples of the accused member’s failure to live up to his/her duties, and or premise(s) of the constitution that the accused member has violated.

Clause 3: The Executive President will, after receiving a writ of impeachment, then inform the Executive Board, and contact the accused member, informing him/her of the petition brought forth, their rights regarding this matter afforded to them by the constitution, and the future steps in the impeachment process.

Clause 4: If a majority of the Executive Board deems it necessary, the Executive Board shall bring the petition forth to the General Board at the next RHA General Board meeting. The Executive President will read the petition verbatim. The member(s) petitioning for the removal will then have up to ten minutes to further explain the petition. The accused member will have fifteen minutes to state their case and rebuff the impeachment charges. The General and Executive Board will then vote to determine whether they should remove the impeached member. If two-thirds or more of the General Board present at that meeting vote for removal, the member loses his/her status as an elected member of RHA.

Clause 5: In the event that the Executive President has failed to fulfill his/her duties and responsibilities as outlined in the Constitution, a member of the Executive or General Board may present a writ of impeachment to the Executive Vice President and follow procedure as stated above in Section 6.01, Clause 1-4.

Clause 6: In the event of an RHA Executive Board or General Board member is found to be on Residential Life or University disciplinary probation, he/she will be removed from office without impeachment proceedings.


  
Section 6.02           
Office Vacancy 


Clause 1
: In the event that the Executive President resigns or is removed from office, the Executive Vice President will assume the Presidency. A special election, run by the Executive Board, will be held for a new Executive Vice President within two weeks of the removal or resignation. The new Executive Vice President must be a member of either the Executive or General Board and receive the plurality of votes cast in the special election. If the Executive Vice President office becomes vacant during a time that school is not in session, then the Executive Board has until the restart of school plus two weeks to have the election to fill the vacancy. If the vacancy occurs during the summer, then the Executive Board has the time until a new General Board is elected plus two weeks to fill that vacancy.

Clause 2: In the event that the Executive Vice President, Chief Financial Officer, Chief of Staff, Executive Program Coordinator, Executive Communications Director or the Executive Publicity Director resigns or is removed from office, the Executive Board will appoint a replacement until such time as an election can be held. That election shall follow the same procedures and shall be conducted with the same rules as the special election outlined in Section 6.02, Clause 1.


Clause 3
: In the event that a Hall Board President resigns, or is removed from office, that Hall Board’s Vice President shall have the option to assume the Presidency. Then, within two weeks, that Hall Board, under the direction of their Executive Board liaison, shall hold a special election to fill the vacant Hall Board position. Section 6.01, Clause 1 states the eligibility requirements for those who wish to run in this special election. To those requirements also add the caveat that a candidate in this special election may not already be a member of the General or Executive Board.

Clause 4: In the event that a hall board Vice President, Secretary, Treasurer, or Programmer resigns or is removed from office that Hall Board shall hold a special election, within two weeks, and under the supervision of the Executive Board liaison to fill the vacant office.

 


ARTICLE VII: COMMITTEES                                               


    Section 7.01           
Quality of Life Committee


Clause 1: Will work closely with the Assistant Directors for Housing Operations and other administrators to better and preserve the quality of life in the residence halls.

Clause 2
: Will petition and propose ways to better the residence hall experience.


Clause3
: Will be chaired by the Executive President.


    Section 7.02            
Philanthropy Week Committee


Clause 1
: Will coordinate efforts to plan, implement, publicize and evaluate an Annual Benefit Week.


Clause 2
: Will be chaired by the Executive Vice President.


    Section 7.03           
Finance Committee


Clause 1
: Will make recommendations to the General Board on fundraising matters.


Clause 2
: Will be responsible for the development and execution of fundraising programs for the Executive Board.


Clause 3
: Will oversee budget issues and concerns for the General Board.

Clause 4: Will be responsible for approving and denying budget appeals from Hall Boards during the academic year

Clause 5
: Will be chaired by the  Chief Financial Officer.


    Section 7.04           
Programming Committee

 


Clause 1
: Will sponsor, organize and create inter-hall and campus wide programs and activities.


Clause 2
: Will be responsible for the evaluation, development, implementation and publicity of programs.


Clause 3:  Will coordinate efforts to plan, implement, publicize and evaluate the Annual Under the Tent Dance.

Clause 4: Will be chaired by the Executive Program Coordinator. 

 


    Section 7.05           
Communications Committee

 


Clause 1: Will draft bids, if deemed necessary by the chair or the Executive President, to submit to the Regional and National Conferences on the National Association of Colleges and University Residence Halls, Inc. (NACURH).

Clause 2
: Will make programming and fundraising recommendations to the General Board by consulting N.A.C.U.R.H. and researching their publications.

Clause 3: Will work on updates for the RHA website and other publications.

Clause 4: Will be chaired by the Executive National Communications Coordinator.

Clause 5: Will coordinate efforts to plan, implement, publicize and evaluate the Of The Month program.

Clause 6: Membership of this Committee will be determined by each Hall Board nominating one Board Member from their hall.

 


ARTICLE VIII: MEETINGS                                                 

 


Clause 1
: The Executive President, in consultation with all other Executive Board members, determines all meeting times and durations for the Executive and General Board.


Clause 2
: The Executive President determines the parameters of Executive and General Board meetings.


Clause 3
: The Executive President has full authority to call special meetings for specific or general purposes, and retains, unless personally disposed, all authority he/she has regarding regular Executive or General Board meetings.

 


ARTICLE IX: AMENDMENTS                                              


After the Dean of Students, Assistant Dean of Students and Director of the Office of Residential Life, and the Assistant Director for Leadership Development & Training approve this constitution, it can only be amended by a two-thirds vote of the Executive Board followed by a plurality vote of the General Board.

 

 


McGinley Center - Suite 201 | (718) 817 - 4359 | rha@fordham.edu | www.fordhamrha.com
                        THE VOICE OF THE HALLS                       


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