Room Reservation Form - Lincoln Center
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Office of Residential Life, McMahon Hall Room 108
155 West 60th Street, New York, NY 10023
PLEASE READ BELOW BEFORE COMPLETING THE FORM
Room Reservation Requests must be submitted two weeks prior to the date requested. Any Room Reservation Requests submitted after the required two weeks are not guaranteed. Set-up changes must be submitted in writing 5 days prior to your event. All reservation requests must be submitted in writing. Requests are not accepted via telephone. You will be notified of room availability within five business days and receive confirmation via email. If you need to cancel your reservation please do so in a timely matter, so that we can offer the space to other groups.
**For Reservations of Room 109 between 9am-5pm Mon.-Fri., & for ALL weekends beginning with Friday, please contact Conference Services at 212-636-6020**
To see if a room may available please visit:
Arts and Events Calendar
. Please note that this is NOT a guarantee that the room is available as there may be other reservations that have not been processed yet.
Please fill in the following information and check all that apply:
Contact person (name/title):
*Please use your most current email address. Email will serve as the primary means of communication for room reservation requests
**Student Clubs MUST submit room reservation requests through OSLCD (408 LL)**
Theatre Department Approval (for Theatre groups/productions): Must send email to
approving this request.
Date of Event:
If a recurring event, list requested dates:
McMahon 205 & McMahon 206
In the event that the above requested location is unavailable, please select an alternate location:
McMahon 205 & McMahon 206
The Rock Garden
Start time (including set up) Schedule at least 30 minutes prior to the start of the event:
End time (including clean up):
Nature of Event:
Number of guests expected:
Will this event be catered?
* ALCOHOL IS NOT PERMITTED IN MCMAHON HALL
Furniture Arrangement (Please check all that apply):
**Please be advised that you are not allowed to move the tables or Podium**
Lecture Style: Chairs set up in rows with a center aisle, head table and podium
Conference Style: Rectangular tables set in a hollow square or U shape with chairs
Reception Style: Chairs around the perimeter of the room
Open Space: Empty room
Other: Email diagram to firstname.lastname@example.org
Audio/Visual (Please check all that apply):
For Audio/Visual equipment needs, please contact Media Services at 212-636-6313 For room set-up questions or concerns, please contact McMahon Hall Facilities at 212-636-7119
Rules and Regulations for McMahon Hall Reservations
Please keep in mind the following policies as you plan and implement your events:
There is NO ALCOHOL or SMOKING allowed in McMahon Hall 109 and 205/206. Departmental events may request to serve wine in McMahon 109 by requesting permission from Dr. Byrne. Please email Ann Chillemi at
to submit your permission request. If the request to serve wine is approved, security guards are required to be present in the ratio of no less than one (1) guard for every fifty (50) guests expected. The cost associated is the responsibility of the department or organization arranging the event.
ALL ROOMS MUST BE RETURNED TO THEIR ORIGINAL CONDITION AFTER EVENT, INCLUDING THE REMOVAL OF ALL CATERING ITEMS.
The residence hall exists to provide an atmosphere conductive to academics. Therefore, please make every effort to respect the right of other individuals to study. Playing stereos or musical instruments at a loud volume is not permitted. Quiet hours are between 11 p.m. and 9 a.m. Sunday – Thursday and between 1 a.m. and 9 a.m. on Friday and Saturday. Staff members are available for enforcement when residents’ efforts are unsuccessful in resolving a situation.
All postings in McMahon Hall must be left with the Office of Residential Life for approval and posting. Self-postings in McMahon Hall are not allowed and will be removed and disciplinary action and/or fines may be levied against the individual or organization responsible.
McMahon Hall Room 109 reservations after 5 p.m. are handled through the Office of Residential Life. For daytime reservations of McMahon 109 9 a.m.-5 p.m. Monday through Friday and on the weekends please contact Conference Services at x6020.
Student clubs and organizations shall be given priority for reservations.
All individuals using meeting space in McMahon Hall must at all times abide by University and Residential Life Policies and Procedures. Copies of these documents are available in the Office of Residential Life, M-F, 10am-6pm
For Outside Organizations, security guards may be required.