MyTime Q&As

What is MyTime and who should use it?

MyTime is our University-wide time and attendance system. The utilization of MyTime for tracking time off is mandatory as it serves as the official system of record for leave management. It is used by all benefitted Administrators, Faculty, Adjuncts, Graduate Student Workers, Resident Assistants and Part-Time, Exempt Non-Benefited employees. Clerical, Maintenance, and Hourly employees completing timesheets should continue to track their time off in their Employee Dashboard.

How can I view my current available days off (vacation and/or sick)?  

Your available time is located in the Accruals Section of your MyTime Employee portal in the last column named Remaining. These hours reflect how much time you have available for use for each accrual bank. 

How can I see how much time I will have in the summer or fall?

You may view your current balances, as well as see how much time you will have as of a specific date, through the MyTime portal. You can view your future balances as follows:

  1. Click on View>Accruals on the left-hand side. The column named Remaining will show you how many hours you have available. 
  2. To view how much time you will accrue by a future date, update the Select Forecast Date above the columns. The remaining column will update to reflect how much time you will have as of that date. 

How can I view my previously used and accrued time?

You can view the full details of your used and accrued time as follows:

  1. Click on the icon to the left of the Accrual Bank, called the Ledger.
  2. Click on View Selected Period and adjust your date filters to view a specific time frame. 

Note: If you are an Administrator and would like to view all vacation time taken since MyTime was implemented, use June 1, 2023 as a start date so that the June 30, 2023 balance uploaded by HR is included. 

  1. Click Update. You can view your used and accrued time on this screen or you can Download this information into a PDF or Excel file.

How can I cancel a time off request that I didn’t take?

You can cancel your future time off requests within the MyTime Employee portal. From the Dashboard, click Request on the left-hand side to locate the calendar view of your time off requests. Locate the request, right-click, and select Cancel.

Past requests may only be canceled by a supervisor and/or manager (also by right-clicking on the request and selecting Cancel.)

What do the Forecast columns represent?

Forecast columns reflect the balance as of the last closed period. We close each month (lock the records) on a lag to allow for any adjustments to recent time. 

Accrued/Used/Expired Columns: Time you’ve earned, used or have expired up until the most recent closed (locked) period. 

Accrual Forecast/Used Forecast/Expired Forecast Columns: Time you are expected to earn, use or will expire for the upcoming period (not yet closed).

Remaining Column: The current amount of time you have available, up-to-date as of today (of the forecast you entered).

In the event that adjustments are needed for a locked period, please contact HR at [email protected].

Do I lose my vacation days if I don’t take them by my service date?

A maximum number of 10 vacation days may be carried over into your new service year per University policy identified in the Employee Handbook (Section 3-11 Paid Vacation Time.) MyTime automatically carries over up to 10 of your unused vacation days (in the vacation bank), but we recommend that you receive written approval from your supervisor as well. Any vacation days not approved for carryover may be removed at the request of your Supervisor. 

Note: Your service date is the first of the month following your date of hire, or the date of hire if you were hired on the first of the month.

What should I do if my time off requests are still pending? 

If your time off request (past or future) is still listed as Pending/Available, your Supervisor, or designated Leave Approver, has not taken action on your request. The MyTime email notification approval link expires after 72 hours, so your Supervisor will need to log in to their MyTime Manager portal to take action on your pending request(s).

As a manager, how can I view my staff’s time off requests in one place?

In your MyTime Manager portal, on the left-hand side panel, click Tools>Requests>Request Manager. Here you can view your staff’s time off requests in a monthly calendar view.

As a manager, how do I assign a delegate to handle time off requests?

Within the MyTime Manager portal, on the left-hand side, click:

  1. Configuration>Users>User Delegation. 
  2. Click Add
  3. Delegate from yourself to another user 
  4. Indicate a start and end date 
  5. Select all Permissions
  6. Save 

Note: Delegates do not receive notifications for new requests but can take action on pending requests in their Manager portal. 

Note: MyTime cannot be accessed internationally, so a delegate is recommended during these periods of travel.

Where can I locate the University’s policies on time off?

You can locate time off policies in the Employee Handbook (Section 3-11 Paid Vacation Time.)