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Doctoral Procedures

Checklist for Dissertation Manuscript Preparation

All elements addressed in this handbook are to be handled according to the Publication Manual of the American Psychological Association (7th ed., 2020).

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Format

  • All pages comply with APA (7th ed.)
  • Running heads are not included in the Fordham GSE dissertation.

Font

  • All text is 12-point Times New Roman.

Margins

  • Margins are 1-inch at top, bottom, left, and right.
  • Text is left-justified; right margin is uneven.

Spacing

  • The dissertation is double spaced, including block quotes.
  • Single space exceptions are used for the following:
    • titles and headings that are longer than one line
    • titles in tables and figures
  • One space after punctuation within a sentence (commas or semi-colons).
  • Two spaces after final punctuation in a sentence (periods or question marks).

Pagination

  • Title page is not numbered.
  • The following pages are numbered with Roman numerals (beginning with ii):
    • Notice of Copyright
    • Acknowledgements (if included)
    • Dedication (if included)
    • Table of Contents
    • List of Tables (if tables have been used)
    • List of Figures (if figures have been used)
  • The following pages are numbered with Arabic numerals (beginning with 1):
    • Abstract
    • The Chapters
    • References
    • Appendices
  • Page breaks are inserted as needed. (In Word, use ctrl-enter to insert a page break.)
  • Widows and orphans have been eliminated.

The Manuscript

The dissertation elements are ordered as follows:

  • Title Page
  • Notice of Copyright
  • Acknowledgements
  • Dedication
  • Table of Contents
  • List of Tables
  • List of Figures
  • Abstract
  • The Chapters
  • References
  • Appendices

Headings

Headings in the Table of Contents:
  • Chapter headings are left-aligned.
  • APA level 1 headings are indented one (1) time.
  • APA level 2 headings are indented two (2) times.
  • APA level 3 headings are indented three (3) times.
Corresponding headings in the document:
  • Chapter headings are bold center, and all upper case.
  • APA level 1 are bold, center, and mixed case.
  • APA level 2 headings are bold, left-aligned, and mixed case.
  • APA level 3 headings are bold, end in a period, and are at the start of a new paragraph.

Tables

  • Every table in the document appears in the List of Tables.
  • Every table has a title.
  • Every table column has a heading.
  • Every table column has been checked for proper alignment.

Figures

  • Every figure in the document appears in the List of Figures.
  • Every figure has a caption.

The Dissertation Elements

Title Page

  • Dissertation title is in an inverted pyramid format, all upper case.
  • Title does not exceed 14 words.
  • Title is the same on both the Title page and the Abstract page.
  • Full legal name is used on both the Title page and the Abstract page.
  • The dissertation is dated by year of graduation.

Copyright

  • Labeled COPYRIGHT (but NOTICE OF COPYRIGHT in the Table of Contents).
  • Centered on the page, top to bottom, left to right.

Acknowledgements (if included)

  • Labeled ACKNOWLEDGEMENTS
  • Centered on the page, top to bottom.
  • Text is left-aligned.

Dedication (if included)

  • Labeled DEDICATION
  • Centered on the page, top to bottom.
  • Text is left-aligned.

Table of Contents

  • Headings and page numbers are identical to those in the document.
  • Page numbers are right-aligned and at the end of headings.
  • Headings and indentations correspond with headings in the document.
  • Chapter, APA levels 1, 2, and 3 headings are listed in the Table of Contents.

List of Tables/List of Figures

  • Titles and page numbers are identical to those in document.
  • Page numbers are right-aligned and at the end of headings.
  • Tables/figures are numbered in the order in which they appear in the text.
  • Every table/figure in the document appears in the List of Tables/List of Figures.

Abstract

  • No more than 250 words.
  • Located just before body of text.
  • First page that is numbered using an Arabic numeral.
  • Labeled Abstract with an APA level 1 heading.
  • Headings are NOT bold.
  • First line is NOT indented.

Chapters

  • All chapters begin on a new page.
  • All chapter headings are centered, bold, and in upper case.
  • All chapter headings run across two lines:
    • the first line is labeled CHAPTER followed by its Roman numeral number
    • the second line is the chapter’s title

References

  • References list begins at the start of a new page.
  • The work of others, whether direct quote or paraphrase, is correctly cited and referenced.
  • Citations in text and their corresponding reference entries are accurate and complete.
  • Inclusive page numbers are given for all articles or chapters in books.
  • Page numbers are provided for all quotations.
  • Journal titles in the reference list are spelled out, not abbreviated or shortened.
  • Digital Object Identifier (DOI) or full URL are provided when necessary and relevant.
  • References with multiple authors are correctly alphabetized.
  • References are correctly alphabetized, capitalized, underlined, italicized, and punctuated.
  • Only sources in the text are listed in the references.
  • Entries are single or double spaced, but a space separates individual entries.

Appendices

  • Appendices are in the order in which they are mentioned in the text.
  • Letters for permission granted for copyrighted material are included as appendices.
  • IRB Notification Letter (even if waived) is included as an appendix.
  • A divider page is used with each appendix.

Organization

  • Text is organized and divided meaningfully by levels of headings.
  • Text is organized and divided meaningfully by paragraph.
  • One sentence cannot be a paragraph.

Language/Editing

  • Active voice is used whenever possible.
  • Use of first-person singular is acceptable.
  • Verb tenses are correct throughout.
  • Verbs are in agreement with nouns.
  • Verbs are in agreement with plural nouns (data, criteria, phenomena, etc.).
  • Errors in spelling, hyphenation, punctuation, and grammar have been corrected.
  • Edits have been made with attention to en (-) and em (–) dashes.
  • Mathematical and statistical symbols and formulas are accurate and in correct format.
  • Titles of tests or other measurement instruments are neither underlined nor italicized.
  • Units of measurement are properly specified in tables, figures, and in the text.
  • Text has been edited to eliminate jargon, clichés, and biased language.
  • Typing, mechanical, and spacing errors have been corrected.