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Acceptable Uses of IT Infrastructure and Resources

4. Monitoring, Reporting, Violations, and Sanctions

4. Monitoring, Reporting, Violation, and Sanctions

A.Monitoring

As noted above, the University may, but is not required to, monitor, block, or otherwise prevent inappropriate use of the IT Resources. Nonetheless, in the event of a violation or failure to comply with this policy, the University may monitor any User’s access and use of the IT Resources in order to determine whether violations are taking place. If violations are found, the University may initiate charges and impose appropriate sanctions by following the various processes and procedural safeguards that are applicable to the User’s employment or enrollment status.

B.Reporting

Users have an obligation to report violations of the IT Policy as well as any potential security or other breach of any portion of the IT Resources. Reporting of any such violations or other issues involving the inappropriate use of the IT Resources should be referred to:

  • The Dean of Students (or delegate) if the alleged offender is any student on any campus except students in the School of Law;
  • The Academic Dean (or delegate) in the School of Law, if the alleged offender is a student therein;
  • The Area Vice President, if the alleged offender is an administrator;
  • The appropriate Academic Dean or Provost, if the alleged offender is a faculty member;
  • The Vice President for Development and University Relations, if the alleged offender is an alumnus of the University;
  • The Vice President of Human resources (or delegate), if the alleged offender is any other employee who does not fall into any of the above categories; or
  • The Associate Vice President for Information Technology/CISO, for all other alleged offenders.

C.Violations

A violation of the IT Policy is considered a violation of the University’s principles, objectives, and standards. Depending on the severity of violation, it may also violate the University’s other policies or even local, state, federal, or international law. The University may impose penalties ranging from the termination of the User’s access to the IT Resources to disciplinary review and further action including non-reappointment, discharge, or dismissal. In cases involving egregious violations, the University may institute legal action or cooperate with an action brought by applicable authorities or third parties.

D.Sanctions

Users who fail to fulfill their responsibilities and engage in prohibited conduct are subject to sanctions imposed by the University. Sanctions against students are listed in the Student and Residential Life Handbooks. Faculty are subject to disciplinary action including reprimand, suspension, and dismissal as stipulated in Article IV of the University Statutes. Administrators and staff are subject to disciplinary action under their respective handbook and collective bargaining agreements. Depending on the nature and severity of the violation, sanctions can range from various levels of warnings to immediate termination of employment or enrollment. 

The University will exercise good faith and proper discernment in its enforcement of the IT Policy. It will respect the academic freedom to which Users are entitled insofar as the legal rights and responsibilities of the individual User and the University require. Under no circumstance shall the University be liable to any User or third party for any violation including illegal or improper acts that any User commits through use of the IT Resources.