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Part I Section I: Salary and Benefit Provisions for Active Faculty

A-11 Reimbursement for Travel Expenses

  1. The University encourages faculty participation in learned and professional societies. Faculty may be reimbursed for expenses incurred in attending meetings of such organizations under the following conditions:
    1. The faculty member must be attending the meeting for the purpose of presenting a paper, or serving on a panel, or as an officer or committee member of the society, or in order to recruit faculty for the University or as an official representative of the University.
    2. The meeting is (a) a national meeting of a major learned or professional society in the faculty member's field or a closely allied field or (b) a regional meeting of such a society which includes the New York area.
  2. The faculty member must make a written application to the Chairperson, Dean or Director for travel funds, explaining the nature of the meeting and the faculty member's participation, with an estimate of costs. This application should be filed as early as possible in the academic year in which the meeting is to be held.
  3. Faculty who have grants from sources outside the University are expected to use these grants, when possible, as a source of travel funds.
  4. For authorized travel, the University shall provide reimbursement to faculty equivalent to round trip coach airfare. Although otherwise qualifying for support, a request may be reduced or denied whenever there are insufficient funds in the travel budget of a particular School or Department.
  5. Funds may be available for travel in connection with research. (See §5-02.02)