Print Services Requisition Process
Every request for printing from FDC begins with an approved Print Services Requisition Form. It must accompany any request for services from the Fordham Duplicating Center. It is immediately time stamped to verify the arrival time of the request at our facility.
All submitted Print Requisitions must have:
- A valid university budget line. All segments of this budget line (Fund / Area / Org / Object) must be included on the form. Your department secretary should have a copy of this internal charge number.
- A date required. "ASAP" is not a valid date, as jobs are processed based on stated customer needs. Jobs with dates take precedence and will be printed before any “ASAP” material.
- Valid delivery information. Unless marked "Call for Pickup", all jobs must have a delivery location to help our personnel get your material to you.
Questions? Please see our Example Print Services Requisition Form to further understand how to fill it out properly.
What happens next?
The Requisition's White copy is given an internal tracking number, and logged into the FDC computer logbook. This number (upper right-hand and lower left-hand corners) is your reference point should you need to contact FDC regarding your job. Please save these receipts, as they make billing questions and reprints much easier to service.
Upon completion of the job it is initialed by the operator who ran it and the supervisor who checked it for quality assurance purposes. During the month, the white copies stay stacked at the FDC computer desk for easy reference for customer questions and/or reprints. After, they are billed back in a monthly report, and lastly, they filed in the FDC archive cabinet and stored for 4 years.
Upon completion of the job, the canary and pink copies are affixed to the top of the packaged materials and set on the delivery shelf directly outside the FDC door. Fordham Facilities personnel and/or the FDC deliveryman deliver jobs to the intended recipient.
The recipient signs the canary copy and it is returned to FDC as proof of delivery. Said proof is filed for three months, after which time it is discarded. If you are not sure of your jobs whereabouts, please contact your departmental secretary as they often sign for faculty jobs and know where they are. If you are unsure beyond that action, feel free to call the FDC location you submitted the job to and they can retrieve the signature off the canary copy.
The pink is the department copy and should be kept for your records.
Monthly volume reports are submitted to Controller’s Office and jobs are charged to respective departments. The Interdepartmental Charge number (IX), is assigned by the financial system for each charge and appears on the monthly reports sent to the respective department.
Please keep your receipts from FDC to aid in answering any billing questions. The IX numbers assigned to your expenses by the Controller's Office do not correspond to our internal job numbers, so the receipts are very helpful in narrowing billing questions to the point of manageability.