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Office of Strategic Sourcing and University Services

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Strategic Sourcing Objective

The Office of Strategic Sourcing has been given the responsibility to function as the University’s representative with vendors, to ensure that the internal stakeholders’ needs are accommodated with quality goods and services in a prompt, cost-efficient manner and to commit the University to binding contracts within the guidelines of University Policy. This responsibility includes the selection of vendors, negotiation of price, sponsorships, assurance of quality and prompt delivery to the University.

Strategic Sourcing Adds Value

  • Issue Requests for Proposal (RFP), Requests for Information (RFI), Requests for quotation (RFQ) on behalf of departments for common and specialized goods and services including consulting agreements
  • Support the contracting process including negotiation and/or review of business terms and ensuring all review and approvals have taken place prior to executing an agreement.
  • Supporting the University’s Sustainability, WMBE, social responsibility, and local business goals and aspirations
  • Process improvement while focusing on automation
  • Introduction of innovation
  • Sponsorship support for various departments within the University

Legal Aspect of Purchasing

Every transaction between a buyer and a seller involving the transfer of property is a contract. Some contracts are of the simplest form, while others are made the subject of lengthy written agreements, defining in technical terms the nature of the material, method of payment and other contractual conditions.

From the inception to the consummation of a transaction between buyer and a seller, many important issues are involved. The proper handling of these issues and the administering of the business features connected with them are vital factors in the successful completion of the transaction and it permits the establishment of uniform policies with respect to seller relationships.

Purchase Orders are legal documents which contain and define the Terms and Conditions for doing business with Fordham University.