When an instructor suspects that a student has engaged in academic dishonesty, the instructor shall hold a conference with the student regarding the basis for the suspected violation and the sanctions to be imposed according to the Academic Integrity Policy Statement (see section VI).
The instructor shall fill out an Academic Integrity Violation Report and attach the appropriate documentation, including the syllabus. Both the instructor and student will sign the report. When signing the report, the student will either acknowledge that they have committed a violation of the Academic Integrity Policy and accept the instructor’s sanctions, or indicate that they intend to challenge the instructor’s claim that they have committed an academic integrity violation. The student cannot challenge the instructor’s sanction for the offense. The sanction is primarily at the discretion of the instructor for the first offense and at the discretion of the dean for a second or third offense. Failure of the student to sign the report without an expressed challenge made to the instructor’s claim shall be deemed an acknowledgement of the violation and an acceptance of the sanctions.
For charges at the end of the spring semester, when there may not be an opportunity to meet with the student, this process may be completed by teleconference. However, discussions over electronic mail may be disadvantageous to students in regard to comprehension and educational value. Therefore, in the event that an in-person meeting or teleconference is not immediately feasible, the process can be put on hold until classes resume. In addition, if a meeting with the student will be held in the fall instead, this should be decided before the June deadline for finalizing NGRs; if given sufficient details from the faculty member at that point, the chair of the Academic Integrity Committee can ask that this period be extended.
The Academic Integrity Violation Report and documentation will be sent directly to the chair of the AIC. The chair of the AIC will then notify the committee members that an Academic Integrity Report has been filed, and apprise the members of the student’s signed statement.
If the student has signed an affirmative statement of violation and acceptance of the instructor’s sanctions in accordance with this Policy Statement, the dean of the student’s home college will be notified as such. Under this circumstance, no case review by the AIC will be held, and the case report is sent directly to the dean of the home college.
In all cases, the instructor will file a grade of NGR pending the actions of the AIC and notification from the AIC chair of any relevant sanction (i.e., an F for the course; see section VI) that is imposed by the dean of the home college.
The Student Challenge and Case Review
If the student intends to challenge the instructor’s claim that they committed an academic integrity violation, they must declare that intent to the AIC chair in writing within two weeks of the initial conference between the instructor and the student. This challenge declaration must include a descriptive statement that explains the student’s reasons for the challenge. The student cannot challenge the instructor’s sanction for the offense. The sanction is primarily at the discretion of the instructor for the first offense and at the discretion of the dean for a second or third offense.
Upon receipt of the student’s declaration to challenge, the AIC chair in consultation with the department/area chair or program director will seek a second reviewer in order to conduct a blind review of the Academic Integrity Report and the student’s letter. The reviewer should be a member of the department or interdisciplinary program from which the report originated. The second reviewer will submit their evaluation to the chair of the AIC. A second reviewer from outside the University will be consulted only when circumstances warrant.
Upon receipt of the second reviewer’s evaluation, the chair shall schedule a case review (see section III) with the AIC members.
The AIC will review the case materials and the student’s written statement (see section IV, F). After reviewing these, the committee will deliberate and vote on whether a violation has occurred. The AIC chair will notify the student, the instructor, and, in cases of an affirmative vote, the dean of the student’s home college of the committee’s evaluation.
Meeting with the Dean, and the Administration of Sanctions
Upon receipt of the AIC case report, an assistant or associate dean of the student’s home college will meet with the student to discuss the evaluation of the AIC case review and impose the sanctions described in section VI according to the level of offense. The dean will also warn the student of sanctions for any future offenses. A report of the imposed sanctions will be made to the AIC for its records.
The AIC will keep for its records and analysis all reports and actions taken by the committee. These records are education records and subject to federal rules and regulations outlined in FERPA (Family Educational Rights and Privacy Act). Records kept for the purpose of analysis and program evaluation by the AIC will have all personal identifying information removed.