Time Off From Work
The University offers a complete package of paid holidays, personal days, University closings, and vacation time.
Scheduled University Holidays
The University recognizes the following 16 holidays annually. Each year, the Office of Human Resource Management publishes and distributes a University Calendar to all departments. If you require a current holiday schedule, please contact the Office of Human Resource Management or review the HR Calendars web page. Part-time administrators working a minimum of 20 hours per week are entitled to holidays that fall on the day(s) they are normally scheduled to work.
|New Year's Day||Labor Day|
|Martin Luther King, Jr. Day||Columbus Day|
|President’s Day||Wednesday before Thanksgiving Day|
|Holy Thursday||Thanksgiving Day|
|Good Friday||Friday after Thanksgiving Day|
|Easter Monday||Christmas Eve|
|Memorial Day||Christmas Day|
|Independence Day||New Year's Eve|
During a Presidential election year, Election Day will be observed.
The University closes during the week between Christmas and New Year’s Day each year. All full-time and part-time administrators working a minimum of 20 hours per week will be paid their regular salary during this period. Please note if you were hired between Thanksgiving break and the Christmas closing you will not be entitled to paid time off during the University closing. You will, however, be paid for the University-designated holidays.
In addition, commencing with the Friday during the week in which Independence Day is celebrated, and continuing for a total of six (6) consecutive Fridays, the normal workweek will be Monday through Thursday. Administrators will be paid at their regular weekly salary during this period. Part-time administrators working a minimum of 20 hours per week are entitled to a pro-rated amount of time off. In the event that Independence Day falls on Friday or Saturday, the Thursday of that week will also be observed.
In addition to the regularly scheduled holidays, administrators are eligible to receive two (2) personal days annually upon satisfactory completion of their Introductory Period. Personal days may not be carried over from one year to the next. Part-time administrators, who work a minimum of 20 hours per week, are entitled to a pro-rated amount of personal time. The total number of hours they are entitled to will depend upon their commitment hours.
Personal days should be scheduled with prior approval from your supervisor, at a time that is mutually convenient to you and your department.
The University will provide all active regular full-time and part-time administrators who work a minimum of 20 hours per week with paid vacation time. To be eligible for vacation time an administrator must have at least six months of continuous employment and have satisfactorily completed his/her Introductory Period. Payment in lieu of vacation time for active staff members is prohibited.
Annual Vacation Entitlement
Vacation benefits under this program are based on length of service and must be taken during the year in which it is earned. In situations where you are unable to use all accrued vacation time by your annual service date, you will be allowed to carry over a maximum of ten (10) days into the next vacation year subject to operational considerations and written supervisory approval. The following will describe the annual/monthly vacation accrual thresholds. Vacation accrual allowances are credited on the first day of each month.
Years of Service Annual Accrual Monthly Accrual
1 through 4 15 days (3 weeks) (1.25 days per month)
5 through 19 20 days (4 weeks) (1.67 days per month)
20 or more 25 days (5 weeks) (2.08 days per month)
The vacation year is defined as the 12-month period, commencing on your service date. Your service date is defined as the date you became benefits eligible, the first day of the first month following your hire date. If your hire date is on the first of the month, your benefits begin immediately.
If you are a part-time administrator working a minimum of 20 hours per week, vacation is accrued on a pro-rata basis.
For example: Assume you fall within the 1 through 4 year category, and your commitment hours equal 20; you would be entitled to 8.57 days per year.
Commitment hours = 20 x 3 Weeks Vacation Eligibility = 60 hours
To convert vacation hours to days divide by 7. In this example, 60 hours divided by 7 equals 8.57 vacation days. (For accounting purposes, time will be rounded up to the nearest .25 increments).
Scheduling Vacation Time
All vacation time must be scheduled as far in advance as possible and receive the expressed approval of your supervisor/department head. Although every attempt will be made to avoid rescheduling your vacation requests, reasonable notice will be provided in the event rescheduling is required.
Vacation upon Termination
Administrators who leave the University with six or more months of continuous employment and have satisfactorily completed his/her Introductory Period are entitled to receive compensation for all accrued and unused vacation time, provided he/she gives adequate notice. Adequate notice is defined as follows:
1 through 4 years of service requires a minimum of 3 weeks notice.
5 through 19 years of service requires a minimum of 4 weeks notice.
20 or more years of service require a minimum of 5 weeks notice.
Administrators who leave the University with less than six months of continuous service, or who have not satisfactorily completed his/her Introductory Period are not entitled to paid vacation time.
Paid Sick Days
The University provides a maximum of 12 paid sick days annually to ensure continuity of income when you are absent because of illness, injury, disability or other reasons that may fall under the NYC, Westchester County or NYS Safe and Sick Leave Laws. If you are going to be absent or you are absent more than 5 days, you must contact the Office of Human Resources to determine eligibility for FMLA, Short Term Disability benefits and, if applicable, Long Term Disability benefits.
All regular full-time and part-time administrators, working a minimum of 20 hours per week are entitled to paid sick time.
Annual Sick Time Allowance and Accumulation
During the first year of service with Fordham administrators will accrue one sick day per month, beginning on the first day of the first month following your date of employment. Administrators must satisfy the Introductory Period requirement in order to receive paid sick time.
Beginning with the first day of the new calendar year (January 1st), eligible administrators, who have satisfied his/her Introductory Period, will be credited with a maximum of twelve (12) sick days per year.
If you are a part-time administrator, sick leave credits will be computed on a pro-rated basis according to the formula below:
Assume you are an Administrator whose commitment hours are 25 per week. You would be entitled to 8.5* sick days, calculated as follows:
1. Divide your weekly commitment hours by 35 (full work week). The total will determine what fraction of a full workweek you work.
25 / 35 = .71
2. Multiply the answer from step 1 by the annual sick days (12) provided to full-time administrators. The answer will give you the number of sick days you are entitled.
12 x .71 = 8.52*
*For accounting purposes, time will be rounded up to the nearest .25 increment.
Payment in lieu of sick time for administrators is prohibited. Should your employment with Fordham terminate for any reason, you will not receive compensation for unused sick days.