Corporate Accounts Policy
Version 1.1
For Students, Faculty, Staff, Guests, Alumni
Purpose
The purpose of this policy is to outline the proper use and management of the University’s corporate accounts.
Scope
This IT policy, and all policies referenced herein, shall apply to all members of the University community including faculty, students, administrative officials, staff, authorized guests, delegates, and independent contractors (the “User(s)” or “you”) who use, access, or otherwise employ, locally or remotely, the University’s IT Resources, whether individually controlled, shared, stand-alone, or networked.
Policy Statement
- Departments may only utilize the University’s corporate accounts system in support of Fordham’s educational, research, and administrative mission.
- Corporate accounts may permit multi-user access as required (e.g., delegation, knowledge of passwords, additional phone number enrollment to support MFA).
- Contact the IT Service Desk to request a corporate account.
- Corporate accounts require an annual review on or around April 30 each year.
- Corporate accounts must follow the terms of the Provisioning and Deprovisioning Policy.
Definitions
Corporate accounts are departmental accounts, primarily used for the department’s email.
Deprovisioning is the term used when account access is suspended or disabled from use.
IT Resources include computing, networking, communications, application, and telecommunications systems, infrastructure, hardware, software, data, databases, personnel, procedures, physical facilities, cloud-based vendors, Software as a Service (SaaS) vendors, and any related materials and services.
Provisioning is the term used for creating or providing specific account access.
Related Policies and Procedures
Implementation Information
| Review Frequency | Triennial |
|---|---|
| Responsible Person | Senior Director, IT Security Operations and Assurance |
| Approved By | CISO |
| Approval Date | September 12, 2018 |
Revision History
| Version | Date | Description |
|---|---|---|
| 1.0 | 09/12/2018 | Initial document |
| 1.0.1 | 09/20/2019 | Updated purpose and policy statement |
| 1.1 | 10/05/2020 | Updated purpose and policy statement |
Policy Disclaimer Statement
Deviations from policies, procedures, or guidelines published and approved by Information Security and Assurance (ISA) may only be done cooperatively between ISA and the requesting entity with sufficient time to allow for appropriate risk analysis, documentation, and possible presentation to authorized University representatives. Failure to adhere to ISA written policies may be met with University sanctions.