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Corporate Accounts Policy

Version 1.0.1

Purpose

The purpose of this policy is to outline the proper use and management of the University’s corporate email accounts.

Scope

This IT policy, and all policies referenced herein, shall apply to all members of the University community including faculty, students, administrative officials, staff, authorized guests, delegates, and independent contractors (the “User(s)” or “you”) who use, access, or otherwise employ, locally or remotely, the University’s IT Resources, whether individually controlled, shared, stand-alone, or networked.

Policy Statement

  • Departments may only utilize the University’s corporate email accounts system in support of Fordham’s educational, research, and administrative mission.
  • Contact IT Customer Care to request a corporate email account.
  • Corporate accounts require an annual review on or around April 30 each year.
  • Corporate accounts must follow the terms of the Provisioning and Deprovisioning Policy.

Definitions

Corporate accounts are departmental or group email accounts.

Deprovisioning is the term used when account access is suspended or disabled from use.

IT Resources include computing, networking, communications, application, and telecommunications systems, infrastructure, hardware, software, data, databases, personnel, procedures, physical facilities, cloud-based vendors, Software as a Service (SaaS) vendors, and any related materials and services.

Provisioning is the term used for creating or providing specific account access.

Related Policies and Procedures

Implementation Information

Review Frequency Annual
Responsible Person Director, IT Risk and Data Integrity
Approved By CISO
Approval Date September 12, 2018

Revision History

Version Date Description
1.0 09/12/2018 Initial document
1.0.1 09/20/2019 Updated purpose and policy statement

Policy Disclaimer Statement

Deviations from policies, procedures, or guidelines published and approved by the University Information Security Office (UISO) may only be done cooperatively between the UISO and the requesting entity with sufficient time to allow for appropriate risk analysis, documentation, and possible presentation to authorized University representatives. Willful failure to adhere to UISO written policies may be met with University sanctions.