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Aug. 10, 2020 Update Fordham Forward, the plan to resume in-person teaching and learning on Aug. 26, is available below, along with extensive resources for students, parents, faculty, and staff. Full Details

Secure Data Handling Policy

Version 1.2

Purpose

The purpose of this policy is to ensure the protection of the University’s IT Resources against unauthorized use, accidental or malicious damage, and theft.

Scope

This IT policy, and all policies referenced herein, shall apply to all members of the University community including faculty, students, administrative officials, staff, alumni, authorized guests, delegates, and independent contractors (the “User(s)” or “you”) who use, access, or otherwise employ, locally or remotely, the University’s IT Resources, whether individually controlled, shared, stand-alone, or networked.

Policy Statement

  • Fordham Protected data, Fordham Sensitive data, or Public data must be stored or transmitted per the Data Classification Guidelines, Data at Rest Policy, or the Data in Transit Policy.
  • Protection1 measures must be taken and maintained to prevent unauthorized or unlawful disclosure of University data. Protection measures are based on data classification and include, but are not limited to, the following:
    • Physical access control (e.g., controlled access to buildings, rooms, data centers, appropriate handling, storage, and disposal of media)
    • Administrative access control (e.g., restrict access based on role or authority)
    • Technical access control (e.g., information stored on a secure server and use of privacy configurations, appropriate handling, storage, and disposal of media)

1 Policy scenario example: Payment Card Industry (PCI) data viewed/maintained by University personnel (faculty, staff, etc.) needs to be secured physically (physical access control) by storing in locked cabinets. Access to Information and Information Systems containing PCI data is password-protected (administrative access control). A separate sub-set of Fordham’s main network is used to store PCI data (technical access control).

Definitions

IT Resources include computing, networking, communications, application, and telecommunications systems, infrastructure, hardware, software, data, databases, personnel, procedures, physical facilities, cloud-based vendors, Software as a Service (SaaS) vendors, and any related materials and services.

Related Policies and Procedures

Implementation Information

Review Frequency: Annual
Responsible Person: Director, IT Risk and Data Integrity
Approved By: CISO
Approval Date: May 16, 2017

Revision History

Version: Date: Description:
1.0 05/16/2017 Initial document
1.0.1 01/09/2019 Updated policy statement
1.2 07/13/2020 Updated policy statement

Policy Disclaimer Statement

Deviations from policies, procedures, or guidelines published and approved by the University Information Security Office (UISO) may only be done cooperatively between the UISO and the requesting entity with sufficient time to allow for appropriate risk analysis, documentation, and possible presentation to authorized University representatives. Willful failure to adhere to UISO written policies may be met with University sanctions.