Microsoft OneDrive for Business Backup Procedure

Version 1.0

For Students, Faculty, Staff, Guests, Alumni

Purpose

The purpose of this procedure is to provide Microsoft OneDrive™ backup instructions to the Fordham community. 

Scope

This IT document, and all policies referenced herein, shall apply to University faculty and staff (the “User(s)” or “you”) who use, access, or otherwise employ, locally or remotely, the University’s IT Resources, whether individually controlled, shared, stand-alone, or networked. 

OneDrive Installation

Microsoft OneDrive syncs files from your workstation to the cloud. All faculty and staff have OneDrive synchronizing to the OneDrive cloud from their workstations. Visit OneDrive for installation instructions. 

Windows Users

1. Check the lower right portion of your Windows desktop. Look for a cloud icon that displays the words “OneDrive – Fordham University” when you hover your mouse over it. 
2. Click the icon, then select “Open Folder” to view the contents of the OneDrive folder. Any file saved to this folder automatically syncs with the OneDrive cloud. There is a 1TB file storage limit. 

macOS Users

1. OneDrive appears in your Applications folder. If you have never used OneDrive, you are prompted to log into a Work or School account. Your Fordham email and password are your login credentials. 
2. The default folder for OneDrive on macOS devices is “\Users\yourusername\OneDrive – Fordham University” and should appear under your Favorites in the Finder. Any files saved in this folder automatically sync with the OneDrive cloud. 

Using a Browser

1. Windows and Mac Users can access their Fordham OneDrive folder via the fordham.edu portal. 
2. Log in to the fordham.edu portal. 
3. Navigate to the My Apps page. 
4. Select Office 365. 
5. Select OneDrive.  

How can I retrieve backup files? 

Any file saved to your Fordham University OneDrive automatically syncs to the OneDrive cloud storage. You can retrieve the files through the fordham.edu portal. 

1. Log in to the fordham.edu portal. 
2. Navigate to the My Apps page. 
3. Select Office 365. 
4. Select OneDrive.  
5. Select the file(s) you want to retrieve. 
6. Click Download.  

How can I retrieve previous versions? 

You can retrieve earlier versions of a file. OneDrive saves up to 500 versions of a file. To restore an older version of a file: 

1. Log in to your fordham.edu portal. 
2. Navigate to the My Apps page. 
3. Select Office 365. 
4. Select OneDrive.  
5. Select the file you want a previous version of, click the three vertical dots to the right of the file name. 
6. On the menu that appears, select “Version history.” 
7. A Version History pop-up window will appear, showing all document versions. 
8. Revert the file to the version of your choice by selecting the three dots to the right of the version name,  
9. Select “Restore.” 

Definitions

IT Resources include computing, networking, communications, application, and telecommunications systems, infrastructure, hardware, software, data, databases, personnel, procedures, physical facilities, cloud-based vendors, Software as a Service (SaaS) vendors, and related materials and services.

Related Policies and Procedures

• Backup Policy 
• Data Classification Guidelines  
• Local Device Backup Policy  

Implementation Information

Revision History