Secure Data Handling Policy
Version 1.5
For Students, Faculty, Staff, Guests, Alumni
Purpose
The purpose of this policy is to ensure the protection of the University’s IT Resources against unauthorized use, accidental or malicious damage, and theft.
Scope
This IT policy, and all policies referenced herein, shall apply to all members of the University community, including faculty, students, administrative officials, staff, alumni, authorized guests, delegates, and independent contractors (the “User(s)” or “you”) who use, access, or otherwise employ, locally or remotely, the University’s IT Resources, whether individually controlled, shared, stand-alone, or networked.
Policy Statement
- Fordham Protected Data, Fordham Sensitive Data, or Public Data must be stored or transmitted per the Data Classification and Protection Policy, Data Classification Guidelines, Data at Rest Policy, or the Data in Transit Policy.
- Protection measures must be taken and maintained to prevent unauthorized or unlawful disclosure of University data. Protection measures are based on data classification and include, but are not limited to, the following:
- Physical access control (e.g., controlled access to buildings, rooms, data centers, storage, and media disposal).
- Technical control (e.g., configurations, administrative access, restricted access based on role or authority).
Definitions
IT Resources include computing, networking, communications, application, telecommunications systems, infrastructure, hardware, software, data, databases, personnel, procedures, physical facilities, cloud-based vendors, Software as a Service (SaaS) vendors, and any related materials and services.
Related Policies and Procedures
- Data Classification and Protection Policy
- Data Classification Guidelines
- Data at Rest Policy
- Data in Transit Policy
- Third-Party Data Transfer Policy
Implementation Information
Review Frequency: | Triennial |
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Responsible Person: | Senior Director of IT Security Operations and Assurance |
Approved By: | CISO |
Approval Date: | May 16, 2017 |
Revision History
Version | Date | Description |
---|---|---|
1.0 | 05/16/2017 | Initial document |
1.0.1 | 01/09/2019 | Updated policy statement |
1.2 | 07/13/2020 | Updated policy statement |
1.3 | 07/26/2021 | Updated links |
1.4 | 08/01/2022 | Updated policy statement |
1.5 | 10/09/2024 | Updated policy statement and disclaimer statement |
Policy Disclaimer Statement
Deviations from policies, procedures, or guidelines published and approved by Information Security and Assurance (ISA) will only be considered cooperatively between ISA and the requesting entity with sufficient notice to allow for conducting appropriate risk analysis, documentation, review, and notification to authorized University representatives where necessary. Failure to adhere to ISA written policies may be met with University sanctions up to and including dismissal.