Frequently Asked Questions

  • DO NOT bring your materials to any office. Unless approved otherwise, please submit all reimbursement requests digitally as one PDF using the SSG Reimbursement Google Form when it opens (upon award decision notification, mid-November).

    • Scan all your items if necessary using any common software (built in scanning capabilities on iPhone, for instance), or by taking and cropping a photograph of the item

  • The University requests that you ask the vendor to fill out a W-9 form at reimbursement.

  • Processing takes approximately 3-5 weeks after you submit the request.

  • Students may apply for support during either or both funding cycles (fall, spring).

  • You can share the cost of a hotel room with another individual; however, the University will only reimburse the  individual whose name and credit card information are listed on the hotel bill. Please arrange with your hotel to split the charges in advance of checking-in. To reimburse an individual other than yourself, please provide their  name, FIDN (if Fordham student) or W-9 form (if a non-student), and the hotel receipt showing payment. The same applies to Airbnb and other lodging options. 

    Venmo receipts to the student who paid for lodging are NOT acceptable for reimbursement (please contact Accounts Payable for more guidance on this kind of transfer).

  • Provide a bank statement showing the last four digits of the card/account as well as the transaction (you may black out non-relevant information). The dual “receipt and bank/card statement” requirement for proof of purchase and reimbursement is common in many industries for reimbursement and is done for auditing purposes.

  • No. If your proposal appears to fit within  multiple tracks, please apply for the track that best fits your proposal.

  • The University will only reimburse the party that made the payment to the vendor. For example, if you share the  cost of renting a car with another student, only the student that paid the rental car agency can be reimbursed with proper expense documentation. The University will not reimburse you for the amount that you reimbursed the other student.

  • Generally, no, the University will not reimburse individuals for travel expenses until after the date of travel.