New Uniform Guidance Regulations – July 1, 2018 – procurement requirements are in effect.
Organizations, such as Fordham University, receiving federal awards will now be in compliance with the new procurement requirements included in the Federal 2 CFR 200 policy. The uniform guidance sets specific requirements for each of five types of procurement: micropurchases, small purchases, sealed bids, competitive proposals, and sole-source items.
General Standards
- Documented Policies
- Necessary
- Full and Open Competition
- Conflict of Interest
- Documentation
- Cost and Price Analysis
- Vendor Selection
Purchasing Classification Types
| Purchase Type | Characteristics and Requirements |
|---|
| Below simplified acquisition threshold of $150,000 |
| Micropurchases |
- Purchases under $9,999
- Requisition, Checklist, and Quote needed for over $5,000
- No cost or price analysis required
- Should be distributed among a range of qualified vendors
- Use inter-entity agreements (NY state, GSA, Group) where applicable
|
| Small Purchases |
- From $10,000 to $150,000
- Price or rate quotes required from an adequate number of sources
- Should be distributed among a range of vendors
- Use inter-entity agreements where applicable (NY State and Group Agreements)
|
| Above simplified acquisition threshold of $150,000 (Construction – Not under Procurement Review) |
| Sealed Bids |
- Typically used for construction contracts
- Bids must be publicly solicited
- Two or more bidders are willing and able to compete and qualified to do the work
- Complete, adequate, and realistic specification or purchase description if available
- Firm fixed-price contract is feasible; a bidder can be selected based on price
|
| Competitive Proposals |
- Requires request-for-proposal process and solicitation of an adequate number of bidders
- Written method of evaluation, considering price as well as other factors advantageous to the program (cost, quality, service)
|
| Above or below simplified acquisition threshold |
|
Noncompetitive Proposals Sole Source Single Source
|
Falls into one or more of these four circumstances:
- Item available only from a single source
- Public exigency or emergency won’t permit a delay resulting from competitive solicitation
- Expressly authorized by the awarding agency or pass-through entity (contained in the Grant)
- Competition is determined to be inadequate after solicitation
|
| Special Form Required Justification |
| Amex Corporate Card – Treasury Department –May only use for travel purposes - limit of $4,999 |