Alumni and Friends Privacy Notice in the E.U.

Data Privacy Notice for Alumni and Friends of Fordham University in the E.U. and U.K.

This Notice describes the practices of Fordham University concerning the collection, use, storage, and disclosure of personal information associated with alumni and development activities covered by the European Union’s General Data Protection Regulation (GDPR) and GDPR U.K. Regulation relating to alumni and other friends of Fordham located in the European Union and the United Kingdom in the context of Fordham’s alumni relations and development activities in the context of Fordham’s alumni relations and development activities.

For the purposes of this Notice and the GDPR, the collection, use, storage, and disclosure of the information is called “processing.”  This Notice applies to Fordham and its affiliated legal entities and branches (collectively “Fordham,” “us,” or “our”). All alumni and other friends of Fordham in the E.U. (referred to below as “you” or “your”) should carefully read the provisions of this Privacy Notice. to its affiliated legal entities and branches (collectively “Fordham,” “us” or “our”). All alumni and other friends of Fordham in the EU (referred to below as “you” or “your”) should carefully read the provisions of this Privacy Notice.

For the purposes of this Notice and the GDPR, “Personal Information” means any information that can be used to identify you, whether directly or indirectly, including by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to your physical, physiological, genetic, mental, economic, cultural or social identity.

For purposes of this document, “Friends of Fordham” includes former employees, faculty, family of students and faculty, other donors to Fordham and their families, potential donors and their families, and others who have expressed an interest in supporting Fordham or in participating or engaging in University-sponsored activities.

Additional notices at any data collection point may supplement this general Notice. If you have specific questions about any data processing activities described in this or any other Notice, please contact the Office of Legal Counsel.

The Information We Process About You

We process information we collect from you directly, including during our communications with you, during your enrollment, employment, participation in student or alumni activities or programs, or other association with Fordham; when you attend one of our events; when you make contributions to Fordham; and when you request services from Fordham.

In some cases, we will require that certain information be provided for Fordham to provide you with a service or take the action you request.  We will indicate when such information is required, and failure to provide required or mandatory information may result in our being unable to provide you with a service or take an action you request. to provide you with a service or take an action that you request.  We will indicate when such information is required and failure to provide required or mandatory information may result in our being unable to provide you with a service or take an action you request.

In addition, we collect the following kinds of information about you from third parties:

  • Information we collect from other Fordham personnel or students:
    • We may collect information about you from other persons affiliated with Fordham. For example, we collect contact information for our student’s parents and family members from our students
    • Information we receive about you from journals, research publications, professional organizations, or other platforms through which you publish or present academic content
    • Information from publicly available sources, like your public social media profiles (e.g., LinkedIn) and public directories that include your professional and contact information
  • Demographic Information: We may share information we have about you with third-party service providers who use other data they have about you to provide us with demographic information.
  • Information about your prior or concurrent educational history, which we collect from other educational institutions (or retrieve from our records).

Purposes and Legal Basis for Processing Your Data

We process your personal information to help us support and operate Fordham and its programs, to provide you with alumni support and related services (such as job placement, email, reunion planning, transcripts, and library services), and to contact you to offer you services and request financial support for Fordham. We also use this data to:

  • file required reports with applicable governmental authorities,
  • administer our programs and provide appropriately tailored services,
  • monitor trends within our fundraising activities,
  • verify your identity,
  • ensure that the University is prepared for emergencies ensure that the university is prepared for emergencies,
  • enforce Fordham policies and applicable laws,
  • manage university gift receipting, acknowledgment, billing, collecting, refunding, and cashiering functions, manage university gift receipting acknowledgment, billing, collecting, refunding and cashiering functions,
  • facilitate internal research,
  • coordinate events such as conferences and professional development, and
  • facilitate alumni directories and other promotional activities.

We combine the data that we collect to provide these functions.

We have the following legal basis for processing the information you provide us or that we collect about you.

We have a legitimate interest in raising funds to support Fordham’s mission and programs; supporting our alumni and other friends of Fordham; complying with laws and regulations that govern our conduct in the countries where we operate; and administering Fordham and its programs in an efficient, ethical, and appropriate manner. We process all the information we collect from or about you to meet these purposes. You can obtain additional information about our legitimate interests in processing your information by contacting the DPO.

We may also be required to process your personal information to complete a contract or agreement you have entered into with us, including when you wish to receive a service or when the University responds to your pledge or intention to contribute. You can obtain additional information about our processing by contacting the Office of Legal Counsel.

We may also be required to process your personal information to comply with laws applicable in the European Union or its member states. You can obtain additional information about our processing to comply with applicable laws by contacting the Office of Legal Counsel.

In the case of Sensitive Personal Information (which includes (i) information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership; (ii) genetic and biometric data, and (iii) data concerning health, sex life, or sexual orientation), we process information either (i) because we have your consent to do so or (ii) because we are required to process the information to comply with applicable laws.

You can obtain more information about these laws by contacting the Office of Legal Counsel. When we process your Sensitive Personal Information based on your consent, you may withdraw that consent at any time by contacting the Office of Legal Counsel. If you withdraw your consent, we may still be required to process your Sensitive Personal Information to comply with applicable law, but we will explain to you at the time your consent is withdrawn what processing activities will continue for legal compliance purposes. If you withdraw your consent, we may still be required to process your Sensitive Personal Information to comply with applicable law. Still, we will explain to you what processing activities will continue for legal compliance purposes when your consent is withdrawn.

Finally, we process your Personal Information for additional purposes compatible with those already described, including conducting scientific, statistical, or historical research or creating archives in the public interest. Where possible, we do not use identifiable information for these purposes, or we take steps, including using pseudonymous data, to limit the amount of Personal Information we use in our research or archives. Finally, we process your Personal Information for additional purposes that are compatible with those already described, including for the purposes of conducting scientific, statistical, or historical research or for the purpose of creating archives in the public interest. Where possible, we do not use identifiable information for these purposes, or we take steps, including making use of pseudonymous data, to limit the amount of Personal Information we use in our research or archives.

Recipients of Your Personal Information

Your personal information will be received and processed by Fordham employees and personnel, as well as third parties who provide services to Fordham in connection with the purposes of processing described above. For example, we may disclose your information to service providers who provide campus security, support our information technology systems, or coordinate and provide alumni or public events and services. We share your Personal Information with our service providers only when they have agreed to process your Personal Information only to provide services to us and have agreed to protect your Personal Information from unauthorized use, access, or disclosure.

You may contact the Alumni Office to learn more about the categories of service providers your data is disclosed.

We also disclose your information to government authorities as required by laws that regulate immigration, tax, national security, and criminal activity. We will not share your personal information with any company or organization outside the University except as stated within this document.

Transfers to Third Countries

Fordham is a global university headquartered in the United States. We transfer your data to the United States and the countries where we operate. We only transfer your data if we determine that you have an operative connection with that location or express a desire to provide financial support or engage in activities at that site or campus.

Data Retention

By consulting our Retention and Destruction of Records Policy, you can find more information about how long we retain personal data. You may contact the Office of Legal Counsel if you have any questions. 

Your Rights

You have the right to the following information regarding Fordham’s processing of your Personal Information:

  • the purposes of the processing,
  • the categories of Personal Information concerned,
  • the recipients or categories of recipients to whom the Personal Information has been or will be disclosed,
  • where possible, the envisaged period for which the Personal Information will be stored, or, if not possible, the criteria used to determine that period.

You also have the following additional rights concerning your Personal Information:

  • The right to request access to the Personal Information that Fordham has about you, as well as the right to request rectification of any data that is inaccurate or incomplete
  • The right to request a copy of your Personal Information in electronic format so that you can transmit the data to third parties or to request that Fordham directly transfer your Personal Information to one or more third parties
  • The right to object to the processing of your Personal Information for the University’s communications regarding your student, faculty, or alumni status, University publications relating to academic, employment, and fundraising functions, and other purposes
  • The right to the erasure of your Personal Information when it is no longer needed for the purposes for which you provided it, as well as the right to restriction of processing of your Personal Information to certain limited purposes where erasure is not possible. The right to the erasure of your Personal Information when it is no longer needed for the purposes for which you provided it, as well as the right to restriction of processing of your Personal Information to certain limited purposes where erasure is not possible.
  • The right to lodge a complaint with the supervisory authority in the country where you live or work or where you believe your rights have been violated.
  • These rights may be exercised through the GDPR Data Request process. 

You may file a complaint with the data protection authority in any Member State where you habitually work, live, or believe an infringement of E.U. data protection law occurred.

Data Protection Authority for the United Kingdom
The Information Commissioner’s Office
Water Lane, Wycliffe House Wilmslow - Cheshire SK9 5AF
Tel. +44 1625 545 745
Email: [email protected]
https://ico.org.uk/

You can contact Fordham University’s Office of Legal Counsel with questions about this Notice, our data collection practices, or your rights.

Fordham University
Rose Hill Campus
441 East Fordham Road
Cunniffe House, Room 111
Bronx, New York 10458
Phone:  +1 718 817 3110
Email: [email protected] 

Alumni Office contact information:

Fordham University
45 Columbus Ave
8th Floor
New York, NY 10023
Phone:  +1 212-636-6520
Email: [email protected] (preferred) 

Fordham University in London’s local contact is:

Matthew Holland, Interim Senior Director
Fordham University in London
2 Eyre Street Hill
London EC1R 5ET
United Kingdom
Phone: +44 20 3687 2950
Email: [email protected]