Interview Guidelines for On and Off Campus Employers
In the process of determining which applicant(s) are the best match for a particular organization, interviewers typically take a variety of factors into consideration from objective data presented on an applicant's resume to impressions received during an interview.
In order to facilitate the fair and objective evaluation of applicants, the Career Planning Center offers employers the following guidelines in formulating interview inquiries as obtained from the New York State Division on Human Rights.
The following are examples of different types of inquiries that are recommended or not recommended by the New York State Division of Human Rights:
Recommended: Are you 18 years of age or older? If not, state your age.
Not recommended: How old are you? What are the ages of your children, if any?
Subject: Arrest Record
Recommended: Inquiry into applicant's past criminal convictions for offenses that the employer deems job-related and consistent with business necessity. (See http://www.eeoc.gov/laws/guidance/arrest_conviction.cfm.)
Not recommended: Have you ever been arrested?
Not recommended: Do you have a disability? Have you ever been treated for any of the following diseases . . .? Do you have now, or have you ever had, a drug or alcohol problem?
Subject: Genetic Predisposition or Carrier Status
Not recommended: Do you have any genetic predisposition to disease? Do any diseases run in your family? Inquiries as to the health status of parents or other family members.
Subject: Marital Status
Not recommended: Do you wish to be addressed as Miss? Mrs.? Ms.? Are you married? Single? Divorced? Separated? Name or other information about spouse.
Subject: National Origin
Not recommended: Inquiry into applicant's lineage, ancestry, national origin, descent, parentage or nationality. Nationality of applicant's parents or spouse.
Subject: Sexual Orientation
Not recommended: Inquiries as to sexual orientation. Are you married or single? Do you have a girlfriend/boyfriend? Requirement that applicant produce any document that would reveal marital status.
Subject: Race or Color
Not recommended: Complexion or color of applicant's skin, eyes, hair, and so forth.
Not recommended: Inquiry into applicant's religious denomination, religious affiliations, house of worship, religious holidays observed.
Not recommended: Inquiry as to gender. Inquiries as to capacity to reproduce, use of any form of birth control or family planning.
Subject: Address or Duration of Residence
Recommended: Do you live in NYC?
Not recommended: How long have you lived in this country? In what country did you live before?
Not recommended: Requirement that applicant submit birth certificate, naturalization or other record showing age. Requirement that applicant produce proof of age in form of birth certificate or other record.
Not recommended: Inquiries as to birthplace of applicant or birthplace of applicant's parents, spouse or other relatives.
Not recommended: Of what country are you a citizen? Inquiries as to whether an applicant or an applicant's parents or spouse are naturalized or native-born citizens; requirement that applicant produce naturalization papers.
Subject: Driver's License
Not recommended: Requirement that applicant produce license prior to offer of employment.
Recommended: Inquiry into applicant's academic, vocational or professional education and the public and private schools attended.
Not recommended: Year(s) of attendance; Date(s) of graduation.
Subject: Language Experience
Recommended: Inquiry into work experience. If the duties of the position applicant is seeking require fluency in a particular language, inquiry may be made into whether applicant speaks or writes that language fluently.
Not recommended: What is your native language? Inquiry into how applicant acquired ability to read, write or speak a foreign language.
Subject: Military Experience
Recommended: Inquiry into applicant's military experience in the Armed Forces of the United States or in a State Militia. Inquiry into applicant's service in a particular branch of the United States Army, Navy, etc.
Not recommended: Inquiry into applicant's military experience other than in the Armed Forces of the United States or in a State Militia.
Recommended: Have you ever worked for this company under a different name? Is additional information relative to change of name, use of an assumed name or nickname necessary to enable check on your work records? If yes, explain.
Not recommended: Inquiries as to original names of an applicant whose name has been changed by court order or otherwise. Inquiries as to the birth name of a married woman. If you have ever worked under another name, state name and dates.
Subject: Notice In Case of Emergency
Not recommended: Requirement that applicant provide name and address of relative to be notified in case of an accident or emergency.
Recommended: Are there extra-curricular activities or groups you're involved in that you think might usefully relate to work with our organization?
Not recommended: Requirement that applicant list all clubs, societies, and lodges to which applicant belongs.
Not recommended: Requirement or option that applicant affix a photograph to employment form at any time before hiring.
Recommended: Inquiry as to names of applicant's relatives already employed by the company.
Not recommended: Inquiry as to names, addresses and ages of applicant's spouse, children or relatives not employed by the company.