Internet of Things Procedure for Faculty/Staff

Purpose

This procedure outlines how Faculty/Staff must request a connection of an Internet of Things (IoT) device to the University’s network.

Scope

This IT document and all policies referenced herein shall apply to University faculty and staff (the “User(s)” or “you”) who use, access, or otherwise employ, locally or remotely, the University’s IT Resources, whether individually controlled, shared, stand-alone, or networked.

Procedure Statement

1. Request an IoT device connection by submitting a service ticket through ServiceNow for each IoT device to be connected, adhering to the Internet of Things Policy.
2. Complete the IoT Request form by providing the necessary information for each device.
3. Information Security and Assurance (ISA) and DevOps Infrastructure Services review, approve, or deny the service request based on policy compliance and security considerations.
4. DevOps Infrastructure Services coordinates with relevant parties to connect the device to the appropriate IoT network if approved.
5. Budget code allocation is necessary. The requester's department is responsible for providing budget code(s) to cover costs associated with installing necessary network equipment (e.g., data jacks or access point installations) for device connectivity.
6. DevOps Infrastructure Services maintains an inventory log of all connected IoT devices and associated network information for tracking and management purposes.

Definitions

IT Resources include computing, networking, communications, application, and telecommunications systems, infrastructure, hardware, software, data, databases, personnel, procedures, physical facilities, cloud-based vendors, Software as a Service (SaaS) vendors, and related materials and services.

The Internet of Things are physical objects (e.g., vehicles, home appliances, and other items embedded with electronics, software, sensors, actuators) that communicate, sense, or interact with their internal states or the external environment via network connectivity.

Related Policies and Procedures

• Internet of Things Policy
• Internet of Things for Public Networks Procedure

Implementation Information

Revision History