Microsoft OneDrive for Business Backup Procedure

Version 2.0

For Faculty, Staff, Guests

Purpose

The purpose of this procedure is to provide Microsoft OneDrive™ backup instructions. 

Scope

This IT security document and all policies referenced herein, shall apply to all members of the University community, including faculty, students, administrative officials, staff, alumni, authorized guests, delegates, and independent contractors (the “User(s)” or “you”) who use, access, or otherwise employ, locally or remotely, the University’s IT Resources, whether individually controlled, shared, stand-alone, or networked.

OneDrive Installation

Microsoft OneDrive synchronizes files saved in your Fordham OneDrive folder with OneDrive cloud storage. Changes and deletions may also synchronize across connected devices. OneDrive provides version history and deleted-file recovery options as described below. Visit the OneDrive page for installation instructions. 

Procedure Statement

Windows Users

1. Select the OneDrive cloud icon in the Windows notification area.
2. Select “Open folder” to open your Fordham OneDrive folder. Files saved in this folder synchronize with OneDrive cloud storage.

macOS Users

1. Open OneDrive. If prompted, sign in to a “Work or school” account using your Fordham credentials and complete any required authentication. 
2. Open Finder and select “OneDrive” from the sidebar. Files saved in this location synchronize with OneDrive cloud storage.

Using a Browser

1. Log in to the fordham.edu portal. 
2. Navigate to the My Apps page. 
3. Select Microsoft OneDrive.  

Download Files from OneDrive

1. Open OneDrive using the browser instructions above.
2. Select the file or files you want to download.
3. Select Download.

Restore a Previous Version

OneDrive maintains version history for files. The number and retention period of available versions are determined by Fordham’s Microsoft 365 configuration. To restore an earlier version of a file: 

1. Open OneDrive using the browser instructions above. 
2. Select the file you want to restore. 
3. Select More actions (...) and then select Version history. 
4. Locate the version you want to restore. 
5. Select More actions (...) next to that version, and then select Restore. 

Restore a Deleted File

1. Open OneDrive using the browser instructions above.
2. Select Recycle bin in the navigation pane. 
3. Select the file or folder you want to recover. 
4. Select Restore. 

Definitions

IT Resources include computing, networking, communications, application, telecommunications systems, infrastructure, hardware, software, data, databases, personnel, procedures, physical facilities, cloud-based vendors, Software as a Service (SaaS) vendors, and related materials and services.

Related Policies and Procedures

• Backup Policy 
• Data Classification Guidelines  
• Local Device Backup Policy  

Implementation Information

Review Frequency:	Annual
Responsible Person:	Senior Director of IT Security Operations and Assurance
Approved By:	CISO
Approval Date:	January 18, 2022

Revision History

Version:	Date:	Description:
1.0	01/18/2022	Initial document
1.1	08/15/2023	Updated links
2.0	09/14/2026	Updated OneDrive access, synchronization, version history, and file recovery instructions; removed outdated navigation and macOS path; added deleted-file recovery guidance.