Local Drive Usage Advisory

Version 1.0

For Students, Faculty, Staff, Guests, Alumni

Sponsor

Office of Information Technology

Audience

Faculty, students, administrative officials, staff, alumni, authorized guests, delegates, and independent contractors.

Effective Date

03/30/2020

Review Date

03/30/2020

Implementation Information

Review Frequency: Annual
Responsible Person: Chief Information Security Officer

Approved By:  Chief Technology Officer

Background Information

The purpose of this advisory is to ensure the University community is aware of the risks involved with saving files to directly connected to internal or external hard drives on laptops or desktops.

Statement

  • The Office of Information Technology does not back up internal or external hard drives on laptops or desktops.
  • Although saving files to your local drive is not prohibited, you may risk losing your data since the Office of Information Technology cannot restore lost files saved on local drives.
  • Should you save files to your local drive, you are responsible for backing up data1.
  • The Office of Information Technology provides secure storage where you can save your files. Call the Office of Information Technology Service Desk at 718-817-3999 for instructions.

Definition

Local drive is the storage physically attached to your device, for example, C: drives, Macintosh HD, and thumb drive.

Revision History

Version
Date
Description
1.0
03/30/2020
Initial document
 

1 Certain data is prohibited from being stored on the local drives. Refer to the  Data Classification Guidelines for more information.

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