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Policies and Procedures

This section covers information about withdrawals, course refunds, grades and transcripts, attendance and late registration, course load guidelines, student support services and academic policies and procedures.

Withdrawals

Fordham students should drop classes by the add/drop deadline articulated on the Calendar via the student access portal and are responsible for verifying their registration activities. If you have a hold on your account, please email us at summerschool@fordham.edu with your Fordham ID number and the name and number of the course you would like to drop.

Visiting students and students who cannot access the student portal must send their request in writing to summerschool@fordham.edu. Along with your request, please include your Fordham ID# and the course from which you wish to withdraw. 

Students who need additional help may contact the Office of Summer Session at 718-817-4665, or by emailing summerschool@fordham.edu

The effective date for any course change is the date a drop/withdrawal occurs on the student access portal or the date upon which the Summer Session office receives a written form of notification of the course change request. 

Any requests received after the first class meeting will be processed as a withdrawal, and a “W” (which does not affect GPA), will appear on the student’s transcript. The last day to withdraw without incurring a “WF” (which counts as a failing grade and does affect the student’s GPA) is also listed on the Calendar.

Refunds

Refunds are calculated as follows:

For Traditional Classes
Prior to starting date of class 100%
Prior to second class 95%
Prior to third class 80%
Prior to fourth class 60%
Prior to fifth class 40%
Prior to sixth class 25%
Thereafter 0%

Online
Prior to the first day of the first week: 100%
Prior to the second week of term: 80% (June 5)
Prior to the third week of term: 40% (prior to June 12)
Prior to the fourth week of term: 25% (prior to June 19)
Thereafter: 0%

Intensive
Prior to the first class meeting: 100%
After first class: 40%
Thereafter: 0%

Non-refundable Fees
Laboratory, special course fees, and maintenance of matriculation after classes begin.

Please understand that dropping a course subsequent to the starting date of a session will automatically result in less than a total refund.

Procedure to Obtain Refunds
The student should confirm refund eligibility with the dean of Summer Session via email to summerschool@fordham.edu. The effective date for any refund is the date you executed and confirmed a drop/withdrawal via the student access portal or the date upon which the Summer Session office received a written request.

Exceptions to the published tuition refund schedule may be appealed in writing to the dean and must be accompanied by supporting documentation that warrants consideration of an exception (for instance, if you never attended the class for which you are registered, please email the instructor to confirm your non-attendance and forward that confirmation to us with your Fordham ID number and the course name). Petitions should be sent within 10 days of the date from which you would like your refund calculated. 

Refunds are made in the following ways: Fordham students will receive a credit on their account. Visiting students who pay by credit card will be refunded by the same credit card. Visiting students who pay by check or wire transfer will receive a check in the student’s name at the application address. 

Once the dean confirms eligibility, allow three to four weeks for processing. The student may contact Student Accounts to verify method of refund. Student Accounts is located in Thebaud Hall on the Rose Hill campus and can be reached at 718-817-3901. 

Please also note that students are considered in attendance until they officially withdraw. Forgetting that you registered for a course and/or failing to withdraw are not sufficient grounds for a full tuition refund. It is the student’s responsibility, not the instructor’s or the University’s, to initiate and follow proper procedures for withdrawal from a course. Nonattendance in a course may result in a WF grade and a charge for full tuition and fees.

Attendance

Summer Session involves intensive course study; each meeting is roughly equivalent to a week of classes during the regular academic year. It is expected that students register with the intention of attending all class meetings. Students who miss more than two meetings of a three-credit class and three meetings of a four-credit class will be encouraged to withdraw. Documentation supporting excused absence(s) for emergencies or illness should be sent to the instructor and summerschool@fordham.edu as soon as possible. Please see instructors' syllabi for policies regarding absence and final grades.

Late Registration

All students should be registered prior to the second class meeting and in no case may they register after the third class meeting. Any student who wishes to register after the second class must seek the instructor's written permission and forward it with his or her registration request to summerschool@fordham.edu.

Course Load

In a five-week session a student may not enroll in more than two courses. Students in Fordham College at Rose Hill and Fordham College at Lincoln Center will need to receive their class dean's permission to register for more than eight credits over the course of the entire summer. Gabelli students who wish to register for more than 12 credits must seek their class dean's permission.

Visitors who register for six or more credits in a session will be asked to provide proof of immunization in compliance with New York State Public Health Law 2165.

Registration Status

Audits: Permission to audit a course must be obtained from the dean of the Summer Session. Tuition is the same as for a course taken for credit. Graduates of Fordham University should contact the Office of Summer Session at 718-817-4665 regarding special opportunities.

Tutorials: The student should bring or send three copies of the completed Tutorial Form to the Dean of the Summer Session, Keating Hall, Room 315.

As a Jesuit, Catholic University, Fordham is committed to ensuring that all members of the academic community strive not only for excellence in scholarship but also for integrity of character. In the pursuit of knowledge and personal development, it is imperative that students present their own ideas and insights for evaluation, critique, and eventual reformulation. As part of this process, each student must acknowledge the intellectual contribution of others.

Academic Integrity

Instructors and students of the Summer Session will follow the standards and procedures for cases of academic integrity violation as outlined by the Fordham University Policy on Academic Integrity.

Record Requests

Transcript of Records: Transcripts may be requested online, in writing, or in person. There is no charge for obtaining your transcript.

Online Requests: Transcripts can be requested online via the Student or Alumni tabs of the student access portal, which can be accessed with an AccessIT ID (when prompted, respond that you DO NOT have a one-time password).

Then follow these illustrated step-by-step instructions.

Written Requests: To mail in a written request, please use the Transcript Request Form

Mail to:
Fordham University
Office of Academic Records
Fordham University
441 East Fordham Rd.
Bronx, NY 10458

Or Fax to:
718-817-2685

In-Person Requests: To request a transcript in person, visit Thebaud Hall, first floor, at Rose Hill, or Room 216A at Lincoln Center. At Westchester, please visit the Enrollment Desk at the front of the building.

An official transcript is one bearing the seal of the University. Official transcripts of academic records are not given to students or graduates but are mailed directly to the institution they designate. An unofficial transcript is one given to the person whose credits are listed thereon and is marked "Unofficial." The University accepts no responsibility for the accuracy of an unofficial transcript after it has been issued.

All requests will be honored as quickly as possible (generally seven to 10 business days), but there can be some delays during busy periods such as exams, commencement, registration, start of classes, etc. Please allow three to four weeks for processing during these busy times. Fordham University will not assume responsibility for transcripts that are delayed because they have not been requested in time.

No transcripts or certifications will be issued for students who have unpaid financial obligations to the University.

Grades

View an explanation of undergraduate and graduate grades.

Grading and Absence

Pass/Fail: Forms for receiving a Pass/Fail grade are available at the Summer Session office. They must be filed with the Office of Summer Session by the date indicated in the academic calendar.

Absence from Final Examination: A student who for a serious reason does not take the final examination must apply to the faculty member and to the Summer Session dean for approval to take a deferred examination. This application must be made in writing prior to the sixth day following the final examination date. The faculty member will notify the student of the date of the deferred examination. A temporary grade of ABS will be reported.

Rights and Disclosures

Non-Discrimination Policy: Fordham University is an academic institution that, in compliance with federal, state and local laws, does not discriminate on the basis of race, color, creed, religion, age, sex, gender, national origin, marital or parental status, sexual orientation, citizenship status, veteran status, disability, or any other basis prohibited by law. No otherwise qualified person shall be discriminated against in any programs or activities of the University because of disability. Likewise, no person shall be discriminated against on the basis of sex. A compliance officer is available to address any complaints alleging discrimination. Patricia Scaglione may be contacted in the Office of Legal Counsel, Cunniffe House, Room 114, Rose Hill campus, at 718-817-3112. Fordham University does not knowingly support or patronize any organization that engages in discrimination.

Reserve Rights: The University reserves the right and the discretion, at any time, to deny matriculated status, to cancel a student’s registration, to refuse to award academic credit, or to deny or rescind a certificate or a degree in accordance with the University Statutes and its academic policies. All forms of dishonesty, including cheating and plagiarism, as well as other violations of the University Code of Conduct, may result in appropriate disciplinary action, including denial or revocation of a degree or certificate.

Campus Security: The Advisory Committee on Campus Security will provide upon request all campus crime statistics as reported to the U.S. Department of Education. The U.S. Department of Education has a database for crime statistics at national institutions. Fordham University provides campus crime statistics for review. Requests for a hard copy can be directed to the University Director of Security by phone at 718-817-2222 or in writing to:

Director of Security
Thebaud Annex
Fordham University
441 East Fordham Rd.
Bronx, NY 10458

Equity in Athletics Disclosure Act: In accordance with the “Equity in Athletics Disclosure Act,” effective July 1, 1996, information regarding the intercollegiate athletics program is available for review upon request to: Director of Athletics | Fordham University Bronx, NY 10458 | Tel: 718-817-4300

Student Records Notification of Rights Under FERPA: The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are: The right to inspect and review the student’s education records within 45 days of the day the University receives a written request for access. A student should submit to the Office of Academic Records-Fordham University Enrollment Group at the Rose Hill campus, the Lincoln Center campus, or the Law School Registrar, if applicable, a written request that identifies the record(s) he/she wishes to inspect. The Office of Academic Records-Enrollment Group will make arrangements for access and notify the student of the time and place where the records may be inspected.

The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. A student may ask the University to amend a record that he/she believes is inaccurate or misleading. The student should write the University Registrar, or the Law School Registrar, clearly identifying the part of the record he/she wants changed and specifically why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One of the exceptions that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as on a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon the request of officials of another school in which a student seeks or intends to enroll, the University may disclose educational records without the student’s consent. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Fordham University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-5901

Student Support Services

Support Services for Students with Disabilities: 
Fordham University treats students with disabilities in a nondiscriminatory manner and will make reasonable accommodations and provide appropriate auxiliary aids and services to assist otherwise qualified individuals with disabilities in achieving access to its programs, services and facilities in accordance with Section 504 of the Federal Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.

Students who are seeking accommodation for a disability should contact the director of Disability Services at the following locations:

Rose Hill or Westchester Campus O’Hare Hall 718-817-4362
Lincoln Center Campus Lowenstein, Room 402 212-636-6282

The Writing Center
Providing more than a proofreading service, tutors will work with you on a variety of logical, rhetorical, and grammatical concerns in your writing. They can assist you with any type of writing from conception, to composition, to completion. The aim is not only to help you perfect an individual essay, but to help you develop the skills you need to become a better writer. The service is free.

To sign up for a session of either one-half or one hour, go to the writing center and follow the instructions. If you have any questions, please call 718-817-4032 at Rose Hill or 212-636-6417 at Lincoln Center.