Job Descriptions

Job descriptions define the essential functions, scope, and qualifications of a role and establish a clear, consistent understanding of its purpose, primary accountabilities, and organizational expectations. They serve as the official record of position responsibilities and inform classification, compensation, recruitment, and performance management. Job descriptions communicate the core nature of the role and are not intended to serve as comprehensive task lists or procedural guides.

Clear and accurate job descriptions help the University:

  • Assign roles to the appropriate job family, career stream, level, and salary range
  • Support fair and consistent compensation decisions
  • Maintain compliance with pay transparency and equity requirements
  • Provide clarity for recruiting, onboarding, and performance discussions
  • Ensure employees and managers share a common understanding of role expectations

Managers must review job descriptions during the annual performance process and update them if responsibilities have materially changed. Routine increases in workload alone do not typically require a job description update or salary review. However, significant changes in responsibilities, reporting structure, or scope may require review by Human Resources.

To promote consistency across the University, a standardized job description format has been adopted. Each job description includes:

  • Position Summary describing the overall purpose of the role (3-5 sentences)
  • Essential Functions outlining the primary responsibilities and outcomes (Essential Functions should have 5-8 bullets, these describe the role’s core responsibilities and are not intended to serve as a comprehensive task list or procedural guide)
  • Management Responsibilities indicating formal supervisory and organizational leadership authority, such as responsibility for hiring, directing work, evaluating performance, and making personnel or budgetary decisions, if any (responsibility limited to coordinating or providing guidance to students or other part-time workers does not constitute management responsibility).
  • Required and Preferred Qualifications defining education, experience, and skills
  • Job Family, Career Stream, Level, and Pay Grade a consistent framework for grouping and evaluating roles and supporting career progression.
  • Physical Requirements and Work Environment, when applicable

Together, these elements ensure roles are defined consistently and evaluated using the same institutional standards.

Accessing Your Job Information

Employees can view their official job information, including job description, job family, career stream, level, and pay grade, through the University’s ATS portal available in my.fordham.edu.

How to Access Your Job Information

    1. Log in to my.fordham.edu
    2. Select MyApps
    3. Under For Employees, open the Fordham ATS Portal
    4. Confirm your user group is set to Employee in the upper right corner
    5. Select Position Descriptions, then Administrative
    6. Your official job description will appear, including your approved job level and compensation grade.

This information reflects the formally approved classification for your role and is used to determine the salary range associated with your position.

If you believe your job description does not accurately reflect your current responsibilities, you may discuss this with your manager, who, if needed, can initiate a review with Human Resources using the existing job modification process