Upload PDFs

In order for a PDF to be uploaded and live on the site, it must be accessible (ADA compliant). When a PDF is uploaded, it will go into Workflow for review.

  • If the PDF meets accessibility requirements, it will be approved, and you can add it to your page.
  • If the PDF does not meet accessibility requirements, it will be rejected, and you will need to resolve the accessibility issues in the PDF.

The maximum allowed PDF file size is 5 MB. Please ensure all images are compressed and the total file size is under 5 MB before uploading. 

Learn More About PDF Accessibility

Migrated PDFs | Upload New PDFs | Link to PDFs

How to Find Migrated PDFs in Terminalfour

In the left column on the main page:

  • Click on Content > Media Library: Categorised > Review > Content Assets > PDFs > Jadu Single Folder PDFs

All migrated PDFs will appear in this folder, once they populate you can then search by part of the PDF title.

  • Uploading New PDFs to Terminalfour

All PDFs should be uploaded to your area's designated folder.

There are two methods to upload a PDF to Terminalfour.

1) Uploading PDFs directly to the Media Library:

After logging into Terminalfour please go to the left column on the main page:

  • Click on Content > Media Library: Categorised > Home > Departments-Centers-Offices > Financial Aid > PDFs (This is an example folder destination. Please upload PDFs to your designated folder.)
  • Click on the PDF folder so it is highlighted in blue.
  • In the body of the page, click the green ‘Add Media’ button at the top
  • Upload the file
  • Give it an SEO friendly name
  • Fill the Description/Alt Text field (mandatory for ADA compliance)
  • Add related keywords
  • Click Save.

2) Uploading PDFs through General Content (Body of the Text)

Insert or link to a PDF
  • Click on the "Insert file link or image" icon or click on Insert > Insert file link or image
  • On the left-hand side, navigate to the section where the PDF has been uploaded and find the PDF. 
  • Click on the green "Add Media" button in the upper right
  • Click on the Media File field to be prompted to upload your PDF
  • Fill the Description/Alt Text field (mandatory for ADA compliance)
  • Click the blue Save Changes button in the bottom right
  • The PDF will go into Workflow for review (will be put in place)

The maximum allowed PDF file size is 5 MB. Please ensure all images are compressed and the total file size is under 5 MB before uploading. All PDFs must be ADA compliant prior to being uploaded to the system.

Linking to New PDFs/Inserting PDFs into Page

After your PDF has been approved:

  • Click on the "Insert file link or image" icon or click on Insert > Insert file link or image
  • Find your newly approved PDF, and click on the blue Actions button.
  • Choose "Select Media" to create a link to the PDF
  • Once the link is in the body of the text, double click on the link in order to rename the PDF link. 
  • A box will pop up labeled, "Set Media Attitrbutes."
  • Under "Name" type the text you wish to the PDF link to display.
  • Click "Ok"
  • Note: This will not rename the PDF itself but rather it will only rename the displayed text linking to the PDF.

 

Getting PDF Links

Right Click Copy Link Address
  • Within a General Content type please follow the above steps under Linking to New PDFs/Inserting PDFs into Page. 
  • Click the blue "Save Changes" button in the bottom right. Or the blue arrow next to the button if you have those privileges and click "Save and approve."
  • After at LEAST 30 minutes please go to the live site. 
  • Hover over the PDF link and right click.
  • Click on "Copy Link Address"
  • Use this link for linking directly to a PDF when required including but not limited to: the Side Bar content type and external links.